Legal Assistant

Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating efficiently. You’ll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law‑firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Responsibilities

• Provide direct attorney support, customer service, client retention, and office management support.
• Perform legal research, as needed, with help from attorneys and paralegals.
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and notifying the team of upcoming deadlines.
• Process client billing accurately using daily time records with assistance from the accounting department.
• Arrange travel, schedule meetings and appointments for the team (including depositions), and coordinate with outside vendors for events.
• Take on any other necessary administrative tasks to help the firm run smoothly.

Qualifications

• At least 2 years of experience as a legal assistant, preferably in estate planning (not required).
• High school diploma or equivalent (associate’s degree is a plus).
• Proficient with Microsoft Office, especially Word, Outlook, and Excel.
• Familiarity with Clio, Lawmatics, or similar legal technology is a plus.
• Strong organizational, communication, and multitasking abilities.
• Positive, optimistic attitude; able to work under pressure and adapt quickly without losing focus.
• Comfortable handling a busy boss who may give limited direction and dislikes administrative tasks.
• Willing to request additional training or communication when needed.
• Consistently professional phone etiquette (e.g., smiling when answering the phone).
• Ability to manage calendars, email, spreadsheets, word processing, and internet research.
• Commitment to delivering quality work on time and treating all client interactions with care and compassion.
• Some knowledge of legal software, case management, and docketing programs is beneficial.

Pay

Compensation: $20 – $23 per hour.