Legal Assistant

About the Role

Grzeca Law Group, an AV-rated immigration law firm, advises corporate clients on employment-related immigration law and counsels individuals and families. The Legal Assistant supports the immigration team by preparing case materials, drafting documentation, managing case workflows, and ensuring exceptional client service. This is an in-person position in Milwaukee, WI.

Responsibilities

• Open and organize new matters in the case management system and shared workspace.
• Review incoming client materials for completeness and accuracy; identify missing information and request additional documentation as needed.
• Maintain orderly, up-to-date digital and physical files in accordance with firm procedures.
• Draft immigration forms, supporting statements, letters, and email correspondence with a high level of accuracy.
• Proofread all drafted materials to ensure consistency, clarity, and compliance with case strategy.
• Prepare translation requests, credential evaluation requests, receipt notices, and approval letters.
• Assist in assembling and filing petitions and applications with the appropriate government agencies.
• Communicate with clients and foreign nationals to gather required information and provide case updates.
• Send timely reminders regarding upcoming expirations or required actions.
• Support scheduling of conference calls and prepare call summaries or prep sheets when needed.
• Foster positive, professional relationships with clients and government agencies.
• Maintain accurate case data, reminders, expiration dates, and status updates in the case management system.
• Monitor case progress to ensure deadlines are met and follow-up is conducted promptly.
• Collaborate closely with the Team Lead and attorneys to communicate case developments and potential issues.
• Assist with managing the team's Outlook inbox and coordinating internal workflows.
• Conduct research on immigration procedures, filing requirements, and policy updates as requested.
• Stay informed about changes in immigration law and apply new knowledge to active and future matters.
• Develop a strong understanding of each visa type and the nuances of various case strategies.
• Over time, take greater initiative in drafting and preparing case materials with minimal direction.

Qualifications

• Bachelor's degree preferred, but not required.
• Strong writing, proofreading, and organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Proficiency with case management software and Microsoft Office tools.
• Professional communication skills and a client-service mindset.
• Interest in immigration law and willingness to learn complex case types.

Benefits

• Health, HSA, dental, and vision insurance
• 401(k) with company matching contributions
• Paid Time Off
• Paid holidays
• Tuition Reimbursement