Legal Assistant

About the role

This role provides high-quality administrative, organizational, and legal support to the Litigation team and helps ensure a smoothly functioning Legal department. The ideal candidate models our company values and is detail-oriented, adaptable, team-oriented, able to work with changing priorities and deadlines, and energized by tackling problems and devising solutions. This position operates with a high degree of autonomy, reporting to the Vice President, Associate General Counsel – Employment, Operations & Litigation, on a results-oriented team with a positive culture in a collaborative environment.

Responsibilities

• Provide day-to-day administrative and legal support to the Litigation Team and all members of the Legal department
• Maintain accuracy of all case files, including set-up and ongoing maintenance, in litigation management systems (Legal Tracker and NetDocuments)
• Maintain accuracy of all data and supporting documents in subpoena management system (Navex EthicsPoint)
• Obtain, prepare, format, proofread, organize, and maintain legal documents, correspondence, presentations, reports, and other materials as directed by attorneys and paralegals
• Calendar and administer team/department meetings and celebrations, including catering
• Process and route all departmental mail in compliance with established protocols
• Support Legal Operations Manager, paralegals, and attorneys in triaging departmental inboxes
• Support timely budget, billing, settlement payments, and expense management processes for department members (Coupa, SAP Concur)
• Help develop and maintain standard forms, templates, procedures, and other Legal department resources
• Coordinate communications and information requests on behalf of the Legal department
• Coordinate department recruiting, onboarding, training, tech support, and offboarding of department employees
• Help onboard and offboard outside counsel, consultants, and other legal service providers
• Partner with IT and Legal Operations Manager to manage department hardware and software, subscriptions, software licenses, and memberships
• Collaborate with relevant corporate departments, serving as a positive ambassador of the