Legal Assistant

About the role

Rampino Law, Ltd. is seeking a Legal Assistant to join its growing estate planning and probate practice. This role offers opportunities to work closely with Attorney Kenneth Rampino as the firm expands, and to grow into a trusted member of the team.

Responsibilities

• Answer phones and serve as a welcoming first point of contact for clients and prospective clients
• Schedule consultations, meetings, and appointments
• Conduct client intake and gather information for new matters
• Communicate with clients regarding ongoing estate planning, probate, and elder law matters
• Aid in preparing deeds, probate documents, correspondence, and legal forms under attorney supervision
• Maintain calendars, deadlines, and reminders
• Organize and maintain client files and documents
• Cook up with clients regarding ongoing estate planning, probate, and elder law matters
• Coordinate with courts, financial institutions, government agencies, and other professionals as needed
• Manage office operations, vendor coordination, supplies, and administrative projects
• Support workflow systems and procedures to help ensure the office runs efficiently

Requirements

• Minimum two years of experience in a professional office, administrative support, client service, or legal support role
• Exceptional communication and interpersonal skills with a professional and welcoming demeanor
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities, deadlines, and client needs simultaneously
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Prior experience as a legal assistant, legal secretary, office manager, executive assistant, or client intake specialist
• Experience in estate planning, probate, elder law, trust administration, or real estate law
• Experience working independently in a small office environment

Qualifications

• Eligible to work in the United States

Benefits

• Salary range: $50,000 to $75,000 annually, depending on experience
• Eleven paid holidays per year, including all major federal and Rhode Island holidays
• Paid vacation: five days in your first year, ten days per year thereafter
• Paid sick/personal days: five days per year, usable for a broad range of personal and family needs
• Monthly health insurance stipend to help cover the cost of individual or family coverage
• 401(k) with profit sharing
• Mileage reimbursement for work-related travel and errands
• Collaborative, small-firm environment with direct impact and visibility
• Meaningful work helping individuals and families navigate important life decisions