Legal Assistant

Position Summary

The legal assistant is a vital contributor to our legal teams. In this role, you will support the delivery of quality legal services to our clients by providing administrative and secretarial assistance to attorneys.

Responsibilities

• Provide excellent service to internal and external customers.
• Prepare routine correspondence, memoranda and legal documents including but not limited to pleadings notebooks, indexes, and exhibits.
• Accurately file court documents electronically and in document form and be able to determine and follow any local or judge specific requirements related to same.
• Anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
• Accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Accurately prepare and submit client intake forms.
• Establish and maintain appropriate files and records.
• Maintain control files of matters in progress and follows up to ensure that court ordered actions are competed.
• Utilize standard naming and profiling conventions when scanning, emailing and saving documents to the document management system.
• Periodically request pre-bills and statements for billing purposes and prepares statements for signatures and send out.
• Routinely review and follow-up on client deadlines and calendar appointments.
• Congratulations and follow-up on client deadlines and calendar appointments.
• Congratulations and follow-up on client deadlines and calendar appointments.
• Congratulations and follow-up on client deadlines and calendar appointments.
• Congratulations and follow-up on client deadlines and calendar appointments.
• Coordinate arrangements for meetings (i.e., depositions, mediations, interviews, etc.) and attorney travel.
• Aid in completing and tracking CLE compliance, presentations, and training programs, and organizing all other non-billable activities.
• Answer telephone, take messages, provide information, and receive information concerning matters related to the legal work handled by the assigned attorneys.
• Prepare and send faxes, documents, mail, certified mail, overnight mail, FedEx packages and interoffice mail.
• Must have the ability to master skills specific to the assigned practice group including such tasks as correspondence, spreadsheets, minutes, reports, and other documents.
• Provide assistance to legal and non-legal personnel as requested.
• When applicable, serve as a Notary Public.
• Other duties as assigned.

Requirements

• A high school diploma; bachelor’s degree preferred.
• Prior experience as a legal assistant required; Litigation experience strongly preferred.
• Demonstrated knowledge of legal terminology, legal documents and legal processes in litigation.
• Advanced computer skills including knowledge of MS Word, Outlook, Excel as well as document management systems, e-Filing and database software; NetDocs experience strongly preferred.
• Ability to learn and adapt to new software programs.
• Excellent oral and written communication skills.
• Accuracy, attention to detail and good organizational skills.
• Ability to work effectively and proactively under pressure in a fast-paced environment.
• Ability to coordinate multiple tasks concurrently and to meet deadlines.
• Strong client service focus and ability to work effectively in a team environment.
• Demonstrated initiative, flexibility, resiliency and ability to adapt to change.
• Self-motivation and ability to work with minimal supervision.