Legal Assistant

Location: Newport Beach, CA (Hybrid - 1 day remote per week)

About the Firm

We are a busy, mid-size insurance defense firm handling a high-volume caseload of personal injury, auto, and premises liability defense matters. We pride ourselves on delivering exceptional work product, supporting our attorneys, and maintaining a collaborative, process-driven environment.

Firm Culture

This company describes its culture as:

• Detail-oriented - quality and precision-focused
• Outcome-oriented - results-driven with a strong performance culture
• Stable - traditional environment with strong internal processes
• People-oriented - supportive and fairness-focused
• Team-oriented - cooperative and collaborative

Position Overview

We are seeking an Experienced Legal Secretary with a strong background in insurance defense to support multiple attorneys in all phases of civil litigation. The ideal candidate is proactive, highly organized, and experienced in managing demanding caseloads within strict deadlines.

Responsibilities

• Manage all civil litigation timelines and due dates, including docketing and calendaring
• Prepare and finalize pleadings, discovery requests and responses, subpoenas, motions, and correspondence
• Handle state court filings (experience required); federal filings strongly encouraged
• Maintain attorney calendars, schedule depositions, hearings, IMEs, meetings, and mediations
• Assist with trial preparation, including exhibit binders, witness lists, and pre-trial filings
• Coordinate with clients, experts, court personnel, and vendors
• Format, proofread, and revise legal documents with a high level of accuracy
• Organize and maintain physical and electronic case files
• Utilize Microsoft Outlook (Calendar & Tasks) proficiently
• Support attorneys with general administrative and litigation tasks as needed

Requirements

• 2+ years as a Legal Secretary in civil litigation
• Insurance defense/personal injury defense experience is strongly required
• Strong knowledge of state court litigation processes; federal experience a plus
• Proficiency with Microsoft Office, especially Outlook, Word, and PDF editing tools
• Ability to work independently in a fast-paced, deadline-driven environment

Schedule

Hybrid: 1 day remote per week; in-office the remainder of the week

Pay

$75,000-$90,000 per year (DOE)

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance