Legal Administrative Support Assistant (Italy Practice)

About the role

Join a high-performing team at the intersection of law, global business, and innovation. This role sits at the center of coordination for attorneys, clients, and international partners, with a primary focus on supporting the Italy Practice Group. You’ll work closely with the Chair, Co-Chair, and a team of attorneys, helping them stay focused, prepared, and responsive in a fast-paced, client-first environment. The position offers global scope, exposure to AI-powered legal tools, high visibility supporting leaders, and strong growth potential within a practice that spans continents and industries.

Responsibilities

Client & Practice Support

• Serve as the first point of contact for clients, guests, and outside parties—via phone, email, and in person—with warmth, discretion, and professionalism.
• Coordinate meetings across time zones, manage conference room logistics, and prepare relevant materials.
• Create, edit, and format legal and business documents (engagement letters, memos, presentations, closing binders).
• Arrange domestic and international travel—from flights and hotels to local transportation and detailed itineraries.
• Handle matter openings, maintain client files (electronic and hard copy), and ensure accuracy and compliance with firm protocols.

Administrative & Billing Support

• Manage attorney time entries, monthly billing, and expense submissions—ensuring accuracy and meeting key deadlines.
• Prepare expense reports and credit card reconciliations in a timely and detail-oriented manner.
• Support internal projects, marketing efforts, and business development initiatives as needed.
• Proactively manage shifting priorities in a deadline-driven environment.

Requirements

• 3+ years of experience in a legal, executive assistant, or professional services support role.
• Bachelor’s degree preferred.
• High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal platforms such as iManage.
• Excellent written and verbal communication, organization, and proofreading skills.
• Strong judgment and discretion in managing confidential information.
• Team-oriented with the ability to work independently and prioritize effectively.
• A flexible, client-service mindset and a polished, professional demeanor.
• Comfort with (and curiosity about) learning new tools—including AI-based legal technologies.
• Fluency in Italian (spoken and written) is preferred.

Schedule

Hybrid schedule: Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to work remotely on Fridays.

Benefits

• Medical, dental, and vision insurance
• 401K plan
• Disability insurance
• Life insurance
• Paid Time Off (PTO)

Pay

Base annual salary range: $55,000 – $110,000. Actual salary depends on years of relevant experience, education/certifications, office location, and overall qualifications as assessed by the firm. Market and firm factors are also considered.

About the firm

TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. The firm provides high-quality personalized service based on clients’ goals, with experienced attorneys and a congenial atmosphere. Practice areas include commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, securities, not-for-profit and education, taxation, business-related immigration, international law, intellectual property, and bankruptcy. TKD has been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.