Legal Administrative Specialist.

About the role

In support of the Office of Chief Counsel, provide administrative and clerical support to supervisors, attorneys, and staff, by managing administrative requirements, preparing correspondence, and ensuring an organized workspace.

Responsibilities

• Manage critical office logistics by tracking deadlines, assignments, and follow-up actions; maintaining office calendars; scheduling meetings; coordinating travel arrangements; and monitoring action items to ensure timely completion.
• Conduct legal research and assist in preparing legal memoranda and documents.
• Aid attorneys and paralegals with large-scale, complex litigation before federal and state courts, administrative tribunals, and the Government Accountability Office.
• Serve as a point of contact for general office inquiries and administrative matters, greet and assist visitors, and maintain effective communication and coordination with internal and external stakeholders.
• Support new employee onboarding by coordinating Common Access Card (CAC) issuance and IT equipment requests, delivery, and distribution.
• Process incoming/outgoing mail and maintain office supplies, inventory, and purchase orders.
• Cook up meetings and conferences by coordinating room reservations, drafting correspondence, taking in-person meeting minutes, and preparing presentations, data spreadsheets, and briefings to support internal and external communications.
• Develop and implement records management processes for electronic and hard-copy records as directed by the Team Leader. This includes organizing, indexing, filing, retrieving, and disposing of records per retention schedules and policies.

  Requirements

  • Must be a U.S. citizen.
  • Tour of duty: Flexible.
  • Security Requirements: Non-Critical Sensitive with Secret Access.
  • Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
  • Fair Labor Standards Act (FLSA): Exempt.
  • Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
  • Recruitment Incentives: Not Authorized.
  • Bargaining Unit Status: No.
  • Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities.
  • Education: To qualify for a Legal Administrative Specialist, your resume and supporting documentation must support specialized experience and education as outlined above.
  • Combination: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade levels GS-09 and GS-11 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level.
  • Experience: To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.
  • Creditable specialized experience includes: analyzing, evaluating, clerical workflows and administrative support processes; navigating and applying agency manuals, federal directives, and databases to maintain operational compliance; drafting clear, professional communications, briefings, and correspondence for internal and external stakeholders.
  • Education substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation.
  • Qualifications: To qualify based on education in lieu of specialized experience, you must possess: GS-09: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

  Benefits

  This is a Monday-Friday, fully in-office position as its duties do not allow for situational telework except in very limited circumstances (e.g., base closure for weather, etc.).

  Pay

  The pay for this position is competitive and commensurate with experience.

  Schedule

  The schedule for this position is flexible.