Legal Administrative Assistant - Intellectual Property

This role provides general office support for our Intellectual Property (IP) and IP Litigation attorneys and paralegals in our Charlotte, North Carolina office. It is an hourly, non-exempt, full-time position.

Responsibilities

• Assist attorneys in organizing and managing case files, including maintaining document databases, electronic records, and docketing deadlines
• Proofread and format legal documents including routine pleadings, motions, affidavits, and interrogatories; file motions and pleadings according to judicial procedures
• Maintain calendars for attorneys and paralegals, including scheduling appointments and calendaring all relevant deadlines
• Answer incoming calls and route as appropriate
• Liaise with accounting team to handle monthly billing proformas, invoices, and insurance appeals
• Prepare litigation binders as needed for hearings, depositions, etc.
• Coordinate and manage patent proofing and reporting processes
• Work collaboratively with firmwide intellectual property team

Requirements

• Minimum of high school diploma required; bachelor’s degree or higher preferred
• 2+ years of administrative assistant experience, preferably working with intellectual property and/or federal litigation matters
• Strong understanding of patent and trademark terminology preferred
• Advanced technical skills including Microsoft Word, Excel, and PowerPoint
• Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines with a high attention to detail
• Superior research, organizational, and verbal and written communication skills

Physical Requirements

• Sitting position, static for up to one-half hour at a time, up to six hours per day
• Standing and walking regularly, up to two hours per day
• Lifting and carrying up to 20 pounds occasionally
• Bends and stoops occasionally, up to one-half hour per day

About Us

At Shumaker, our professional staff are the backbone of our success, providing essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we value dedication, teamwork, and innovation.