Legal Administrative Assistant (BREG NC)

About the role

We are an established real estate law firm with offices across California. Our Concord office is looking for a Legal Administrative Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business Real Estate practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.

With nearly 50 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Responsibilities

• Provide high-volume overall administrative assistance to staff and attorneys
• Assist with case intake process, ensuring that all information related to new cases is present and accurate
• Review new case documents and correspondence for detail-oriented, specific information
• Handle the opening of new matters
• Communicate with the courts, vendors, and clients
• Run conflicts checks reports
• Assist with documents to be mailed
• Scan, save, and set up new file documents into document management system
• Prepare retainer agreements and conflict waivers
• Assist with closing files
• Perform extensive data entry with a high level of accuracy
• Prepare and edit pre-bills and invoices, coordinating with the Accounting department to ensure accurate billing information is added to the case management system
• Perform other miscellaneous clerical and/or administrative tasks as needed by the department

Qualifications

• Strong organizational skills and ability to multi-task
• Ability to manage a high-volume workload
• Professional communications skills via telephone and email
• High attention to detail and sense of urgency
• Typing speed of 50+ wpm
• Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing)
• Versatile computer skills including Microsoft Office - ProLaw or other case management system a plus
• Preferred: 1+ years working as an administrative assistant
• Preferred: Previous experience in a law firm
• Preferred: Experience using NetDocuments

Benefits

• Comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time
• Rewarding work environment that values work-life balance and fosters a culture of professional growth and opportunities
• Employee testimonials: “The people, atmosphere, culture, and work/life balance are great.” “I always feel included, respected, and a part of the team.” “I have been given so many opportunities to grow and have learned so much.”

Pay

$23-$28/hour DOE

Schedule

Position is full-time at 40 hours/week. Business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday. An in-office/hybrid work model is offered for select positions; new hires offered a hybrid schedule complete onboarding and training in-office as deemed necessary before transitioning, subject to supervisor approval.