Legal Admin Assistant (Family Law)

Position Title

Legal Administrative Assistant (Family Law), Full-Time

Location

Tampa, FL Ybor City Office (Hybrid, 3 days in office/2 days remote)

About the Role

Bay Area Legal Services is a regional, non-profit public interest law firm providing the highest quality legal counsel by: - Assisting individuals and non-profit groups with limited access to legal services; - Resolving the legal problems of clients; and - Preserving the independence, hope, and dignity of those we serve.

Responsibilities

- Initial Case Opening & Case Management—Opening case file organization; file maintenance to ensure compliance with grant requirements; Interview applicants for legal assistance and establishing preliminary eligibility; Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys. - Ongoing Case Support—Log incoming mail and track deadlines/calendar court dates etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings. Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc. - Case Closure—Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system. - Grant Reporting—Provide support and case tracking results for grant reporting, i.e. submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e. LSC, VOCA, SAFENET, LHK, etc.) - Various other Administrative Support Duties—copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc. as needed. - Community Outreach—Arrange outreach events to educate various under-served communities within Hillsborough County about the services offered.

Requirements

- High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position. - Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. - Excellent written and verbal communications skills, very detailed and deadline oriented. - Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems. - Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data. - Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction. - Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.

Qualifications

- Bilingual in English and Spanish (desirable)

Skills

- Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals.