Leave And Accommodations Specialist / Manager

Essential Functions

• Administers all university leave programs including FMLA, disability, and parental leave, while ensuring accuracy and consistency.
• Maintains full compliance with federal and state laws (including FMLA, PWFA, PUMP Act, and Virginia Human Rights Act), keeping documentation audit-ready and processes aligned with regulatory requirements.
• Maintains nursing parent rooms on campus and ensures access to supplies such as refrigerators, blinds, and signage.
• Develops and delivers training and resources for managers and employees on leave, accommodations, and related policies.
• Contributes to team projects and support departmental priorities in a collaborative environment.
• Manages end-to-end leave cases, including intake, documentation, tracking, coordination with managers, and interaction with third-party administrators.
• Serves as the primary point of contact for employees needing leave or accommodations, providing clear, empathetic, and confidential guidance.
• Leads the interactive accommodation process, assessing needs, identifying reasonable accommodations, and ensuring effective implementation and follow-up.
• Coordinates with employees, managers, and healthcare providers to develop appropriate plans for the employee's return from leave. Oversees related accommodation requests upon return from leave, as appropriate.
• Maintains nursing parent rooms on campus and ensures access to supplies such as refrigerators, blinds, and signage.
• Oversees parental leave and pregnancy-related support, including lactation accommodations.
• Develops and delivers training and resources for managers and employees on leave, accommodations, and related policies.
• Contributes to team projects and support departmental priorities in a collaborative environment.
• Other related duties as assigned.

Minimum Qualifications

• Bachelor's degree in a related field.
• 2-3 years of relevant experience, or an equivalent combination of education and experience providing a similar skillset.
• Demonstrated ability to manage sensitive situations with sound judgment, empathy, and discretion.
• Strong organizational skills with the ability to own multiple priorities and follow through with accuracy and accountability.
• Proficiency in Microsoft Word and Excel; willingness to learn HRIS systems (Workday).
• Working knowledge of HR practices.

Preferred Qualifications

• Advanced degree or J.D. preferred.
• 3-5 years of relevant experience, or an equivalent combination of education and experience providing a similar skillset.
• Experience with HRIS systems (Workday).
• Employment law expertise.
• Demonstrated ability to independently manage complex leave and accommodation cases.