Lease Administrator

About the role

The Lease Administrator maintains and administers lease records for an assigned portfolio of properties, abstracting lease terms, tracking critical dates, and supporting accurate billing and compliance with lease agreements.

Responsibilities

• Abstract key lease terms, including rent, escalations, renewal options, and critical dates, into the lease administration system.
• Maintain accurate and organized lease files, amendments, and related documentation.
• Track and monitor critical lease dates, including renewal, termination, and option deadlines, and notify stakeholders in advance.
• Support tenant billing processes, including recurring rent, CAM, and tax charges based on lease terms.
• Respond to routine inquiries from tenants, property management, and internal teams regarding lease terms and account status.
• Assist with lease audits to verify billing accuracy and compliance with lease provisions.
• Maintain the lease administration database, ensuring data accuracy and completeness.
• Support preparation of lease abstracts, summaries, and reports for property management and accounting teams.
• Assist with document retrieval and support for audits, due diligence, or legal requests.
• Perform other duties and responsibilities as assigned.

Requirements

• Bachelor's degree in Business, Real Estate, or related field preferred; equivalent experience considered.
• 1-3 years of experience in lease administration, property management, or a related field.
• Ability to read and interpret commercial lease documents.
• Proficiency in Microsoft Excel; experience with lease administration software (e.g., Yardi, MRI, Lucernex) a plus.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

This role involves standard office work with the ability to use a computer for extended periods. Minimal travel may be required. The position is 100% in-office during standard business hours; remote work or telecommuting is not an option.

Benefits

• Medical, dental, and vision insurance
• Company-paid life insurance and long-term disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan (Traditional and Roth options)
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs (where available)
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Pay

Pay range: $85,000 - $95,000 USD

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space.