Lease Administrator

About the role

At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. The Lease Administrator I is a key member of the Dutch Bros legal team, primarily responsible for reviewing, tracking, and abstracting lease agreements and drafting ancillary lease documents. This role also supports the Legal Department's paralegal and administrative staff on a range of legal matters including commercial agreements, intellectual property filings, marketing initiatives, employment matters, franchise matters, mergers & acquisitions, due diligence, litigation, and general corporate compliance.

Responsibilities

• Draft and review construction and ancillary lease documents (CC&Rs, SNDAs, estoppels, memoranda, amendments, rent commencement certificates, easements, notices, etc.).
• Review and abstract leases and ancillary documents into Lucernex.
• Track due diligence timelines for executed leases.
• Review due diligence documents and memos from attorneys.
• Organize, maintain, and manage the storage and documentation of ancillary lease documents in the drives system of record (Lucernex).
• Process approvals and final execution of ancillary lease documents via LawVu and DocuSign.
• Distribute fully executed ancillary lease documents to internal stakeholders.
• Track lease statuses, tasks, and deadlines from lease execution to shop opening.
• Communicate with internal business partners, landlords, and outside counsel regarding lease timelines, documents, and status.
• Ship and mail documents as needed.
• Support management of Legal Department email inbox(es) and calendar(s), including matter creation and distribution of related requests.
• Intake and facilitate contracts, documents, projects, and matters.
• Work closely with the paralegal, attorney, and administrative staff on timely distribution of incoming legal mail and emails, including handling service of process communications.
• Organize and file legal documents, ensuring retention and organization of legal real estate records.
• Keep files organized and up-to-date, adhering to established filing and naming protocols.
• Serve as coordinator and/or project manager for multi-departmental projects, including communication of objectives, updates, and timelines.
• Support generating regular project, matter, and contract reports, maintaining current statuses, and capturing deadlines.
• Manage the collection of document signatures, including manual, notary, and electronic signatures.
• Assist attorney staff with management of outside counsel relationships and matters.
• Utilize and maintain matters in LawVu (or current Matter and Contract Management system).
• Support the team with implementation and improvement initiatives of all systems and tools.
• Perform all administrative duties required to maintain normal business operations.
• Handle other special projects as needed.

Requirements

• High School Diploma or GED, required.
• 2 years of proven legal experience with a corporation, law firm, government agency, or similar enterprise, required.
• Humble, hungry, and smart, required.
• Basic understanding of privilege, confidentiality, and unauthorized practice of law, required.
• Basic knowledge of law office operations, practices, and procedures, required.
• Strong verbal and written communication skills for interactions with attorneys, paralegals, administrative staff, and business partners, required.
• Strong attention to detail and organizational skills, with the ability to prioritize work and meet time-sensitive deadlines, required.
• Ability to project manage and balance working within a team environment, required.
• Proficiency in team collaboration and delivering/receiving project and performance feedback, required.
• Ability to work efficiently at a high level with limited supervision and accountability for work product, required.
• Ability to acknowledge and comply with all corporate policies and procedures, required.
• Ability to develop systems, processes, and procedures, required.
• Intermediate experience utilizing standard office technology including Google Suite, Microsoft Suite, Teams, Smartsheet, etc., required.

Preferred Qualifications

• Associates Degree or BA/BS, preferred.
• Exposure to real estate development and transactions including Build-to-Suit, Ground Leases, SNDA, Estoppel, exclusivity issues, lease renewals and amendments, due diligence, memorandums, title and survey review, and environmental reports, preferred.

Schedule

This role is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Location

This role is located in Tempe, AZ.

Physical Requirements

• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions.
• Office Conditions: Adaptability to typical office conditions, including exposure to air conditioning, heating, artificial lighting, and varying noise levels.
• Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds.
• Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls.
• Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions.
• Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools.
• Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
• Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in-office communication tools.

Skills

• Keenness to Learn
• Adaptability
• Critical Thinking
• Mission Focus
• Positive Thinking
• Trustworthiness