Learning Data Clerk

Responsibilities

• Accurately enter, update, and maintain training records in the Learning Management System (LMS) and other internal databases.
• Review and reconcile data across systems to ensure consistency and integrity.
• Generate and distribute reports on training completion, compliance, and participation metrics.
• Track mandatory training and certification deadlines to support regulatory and internal compliance.
• Aid with internal audits and respond to data requests from HR, compliance, and other stakeholders.
• Maintain organized digital and physical filing systems for training documentation.
• Support L&D specialists in ensuring course data and user records are current and accurate.
• Perform administrative tasks such as scheduling training sessions, preparing materials, and supporting onboarding processes.
• Conduct regular data quality checks and backups to ensure data preservation and security.
• Perform other duties as assigned.

Qualifications

• A high school diploma or equivalent required.
• An associate degree or relevant coursework in business, HR, data management, or a related field preferred.
• One or more years of experience in data entry, administrative support, or records management, preferably in a corporate learning, HR, or compliance environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and organizational skills.
• The ability to handle confidential information with discretion and professionalism.
• Comfortable learning and using new software systems.
• Familiarity with LMS platforms (e.g., Workday Learning, Cornerstone, SAP SuccessFactors) is preferred.
• A basic understanding of training compliance standards and reporting requirements is a plus.
• Strong written and verbal communication skills.

Working Conditions

• Occasionally lift, carry, or move items weighing up to 30 pounds, such as files, supplies, or equipment.
• Sit, stand, and move about the office environment.
• Frequently use hands and fingers to operate a computer, keyboard, mouse, phone, and other standard office equipment.
• Occasionally reach, bend, or stoop to access files, storage, or office equipment.
• Communicate effectively in person, by phone, and electronically, including written and verbal communication.
• Routine use of standard office equipment, including computers, phones, printers, photocopiers, and filing systems.
• Noise levels are typically quiet to moderate, consistent with a professional office setting.
• Occasional travel by vehicle or other means may be required to visit company locations or attend meetings.
• Periodic after-hours or extended work hours may be necessary to support business operations or critical deadlines.
• Personal Protective Equipment (PPE) may be required in designated areas or during specific activities and will be provided in accordance with applicable laws and company policy.