Lead Document Specialist

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for communities and clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. TRC combines science with the latest technology to devise innovative solutions, from pipelines to power plants, roadways to reservoirs, and schoolyards to security solutions.

About the role

TRC is seeking an experienced Lead Right of Way Document Specialist to provide technical leadership and oversight for document management, land database administration, and document quality across multiple right of way projects. This role serves as the lead resource for Document Specialists, ensuring consistency in project execution, adherence to established procedures, and delivery of accurate, high-quality land documentation. The Lead Document Specialist partners closely with Land Managers, Project Managers, Land Agents, and clients to develop efficient administrative processes, mentor team members, resolve complex document issues, and support successful project delivery.

Responsibilities

Leadership Responsibilities

• Provides day-to-day leadership, direction, and technical guidance to Document Specialists assigned across multiple projects.
• Assigns and prioritizes work to balance workloads and meet project schedules.
• Serves as the primary subject matter expert for right of way documentation, database management, and document quality.
• Reviews work products for accuracy, completeness, and compliance before client delivery.
• Coaches and mentors Document Specialists to promote consistency, quality, and professional development.
• Assists with onboarding and training of new employees and provides ongoing instruction on project procedures, software, and best practices.
• Identifies process improvements and develops standardized workflows to improve efficiency across projects.
• Collaborates with Land Managers to establish project-specific document procedures and administrative requirements.
• Escalates project risks, staffing concerns, and quality issues to Land Management with recommended solutions.
• Participates in resource planning by identifying staffing needs and supporting project assignments.
• Promotes a collaborative, customer-focused culture while fostering accountability and continuous improvement.

Project Administration

• Supports multiple right of way projects simultaneously while providing document leadership across project teams.
• Oversees all land administration activities in accordance with approved Project Procedures.
• Maintains project databases and document management systems.
• Ensures all land files are maintained in accordance with established procedures.
• Coordinates document workflows to support project schedules.

Database & Reporting

• Ensures all right of way information is accurately entered into project databases.
• Oversees data quality through routine audits and validation.
• Produces reports, exports, dashboards, and status updates as requested.
• Assists Land Managers with acquisition cost forecasting and reporting.
• Maintains user access and permissions for land database systems.

Document Management

• Oversees preparation of acquisition packages.
• Reviews executed legal documents for accuracy and completeness.
• Reviews easement payments and damage calculations.
• Coordinates recording of executed documents.
• Maintains electronic and hard copy tract files.
• Coordinates transfer of project files upon project completion.

Quality Assurance

• Establishes and enforces document quality standards across assigned projects.
• Performs quality reviews and audits of document packages, tract files, database records, and reports.
• Identifies recurring quality issues and implements corrective actions.
• Ensures compliance with client requirements, project procedures, regulatory requirements, and company standards.
• Develops and maintains document templates, naming conventions, and standard operating procedures.

Requirements

Professional Experience

• 7+ years of Right of Way document management experience or equivalent combination of education and experience.
• Demonstrated experience leading document teams or providing technical leadership.
• Strong title, abstracting, and conveyance document experience.
• Experience supporting large, complex, multi-state infrastructure projects preferred.
• Experience with land database platforms such as CLSLiNK®, GeoAMPS®, Pandell, Quorum, or similar systems.
• Advanced proficiency in Microsoft Excel, Word, document management systems, and reporting tools.

Leadership Competencies

• Demonstrated ability to lead without direct authority across multiple projects.
• Strong organizational and workload management skills.
• Excellent coaching and mentoring abilities.
• Ability to influence cross-functional teams.
• Strong decision-making and problem-solving skills.
• Ability to prioritize competing deadlines.
• Customer-focused mindset with exceptional attention to detail.
• Commitment to continuous process improvement.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full-time status (7 days per year).
• Minimum of 8 paid holidays per year.
• Paid sick, family, and disability leave in accordance with state laws.

Pay

Salary Range: USD $20.00 - USD $40.00 per hour.

Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program, contingent on Company, Business Segment, and Individual performance against Key Performance Indicators.