Lead Center Manager

Academic Requirement: Bachelor’s degree preferred or a minimum of three (3) years of previous experience or related work experience.

About the Role

We are seeking a dedicated Fiscal Specialist to join our non-profit organization and support our operations. The ideal candidate will have a keen eye for detail, excellent organizational skills, and a strong understanding of Head Start and Early Head Start principles. This role also encompasses Center Manager responsibilities.

Responsibilities

• Hold weekly touchpoints with center directors, support their needs, and resolve any concerns.
• Manage fleet vehicles for each center, including scheduling regular maintenance and inspections.
• Oversee the onboarding process for new employees, including technology acquisition and repairs, badging, and required trainings.
• Review center practices and procedures to ensure compliance with Head Start & Early Head Start.
• Communicate inventory and supply needs for centers to maintain daily compliance to Assistant Grant Director weekly.
• Track staff attendance and report absences to Assistant Grant Director in weekly reporting.
• Monitor and track technology in need of repair or replacement.
• Review, organize, and purchase janitorial, building, and programmatic supplies.
• Monitor and track time and effort reports to ensure compliance with grant requirements.
• Manage and track Center Director requests and needs, communicating them to the Fiscal Specialist weekly.
• Process purchase requests within a 48-hour turnaround.
• Develop operational procedures, implement strategic initiatives, and complete projects impacting local programs and the company’s business objectives.
• Maintain contracts for all utilities, communications, storage, cleaning service, trash removal, and building maintenance.
• Oversee all maintenance for buildings and grounds of each location.
• Ensure compliance with municipal ordinances, state licensing laws, and federal standards.
• Respond to all emergencies and act as an emergency liaison with municipal departments.
• Acquire fire permits and ensure building occupancy requirements are met.
• Arrange for well water testing and maintain records and chemicals for safe operation of well water, if applicable.
• Supply direct support labor for all locations.
• Search for new buildings and opportunities for business expansion, when applicable.
• Learn, live, and coach the One Team One Mission culture and values.
• Lead through change by bringing clarity, generating energy, and delivering success.
• Report suspected child abuse/neglect to administrator and law enforcement agency.
• Abide by all INK policies and procedures, DFPS, and OHS regulations and standards.
• Work as a team player and attend all mandated trainings.
• Ensure all areas are safe and clean.
• Maintain training hours and documentation as required.
• Show competency, good judgment, and self-control in working with children.
• Gain and use knowledge and awareness of all referral procedures.
• Gain and use knowledge and awareness of all State Minimum Standards and Guidelines for Day Care and other federal regulations.
• Acquire and maintain up-to-date training/certification in CPR and First Aid.
• Perform all other duties as assigned.

Requirements

• Proven experience (minimum 2 years) in management or leadership roles.
• Preferred experience in non-profit management, federal and state budgets, and fiscal management.
• Proficiency in Microsoft Excel and other Microsoft software.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy in data entry.
• Ability to prioritize tasks and manage time effectively.
• Understanding of non-profit financial reporting requirements.
• Familiarity with grant management and compliance.
• Strong communication skills, both verbal and written.
• Ability to work independently and as part of a team in a fast-paced environment.
• Must be able to pass a background check and have a valid driver’s license.
• Must maintain confidentiality.
• Able to lift/move heavy and/or bulky objects weighing up to 75 lbs.

Qualifications

• Preferred experience in creating detailed reports and leading scheduled audits of center locations.
• Ability to liaise on behalf of the company to federal and state partners to speak on reports as needed.
• Pass physical examination, background check, and fingerprinting screen.