Lead Administrator

About the role

This position is responsible for leading the timely and accurate completion of all district administration. Individuals should be organized and have excellent customer service and communication skills and work well in an environment with firm deadlines; yet flexible and adaptable to changes and priorities; results oriented.

Responsibilities

• Supervise office infrastructure as appropriate (e.g. building, facilities repair and maintenance, phone system, office equipment installation and maintenance, to include copiers, PCs, printers, fax, mail machines etc.)
• Supervise payroll activities, human resource activities and administrative support infrastructure to ensure compliance and consistency with business goals.
• Aid with reporting, forecasts, and other key financial and operating indicators.
• Manage payroll and time management entries.
• Assist in administering local tax and licensing requirements.
• Execute company procedures and systems to maximize operating efficiency and system controls as it relates to standard operating procedures.
• Champion EHS strategies and programs to meet near- and long-term safety goals.
• Work with the national Fleet and Mobility Manager to coordinate district fleet and mobility devices.
• Provide backup support for other administrative roles within the district including scheduling duties.
• Support all team members to ensure the speedy and accurate completion of all team assignments.
• Collaborate with corporate teams & provide necessary documentation as requested.
• Monitor and ensure the progress and completion of assigned tasks.
• Complete and submit all required task-related activities, productivity, and other documentation in a timely manner.
• Complete other projects to manager and customer satisfaction, as assigned.

Requirements

• Must present proof of ability to legally work in the United States.
• High School Diploma or General Education Degree (GED).
• Minimum of three years of applicable, hands-on experience.
• Must be able to clear a drug screening in accordance with company policy and applicable law.
• Three to five years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint).
• Experience in leading an administrative support team or operations team with a focus on customer service preferred.
• Basic understanding of payroll and human resources principles preferred.
• Must possess good decision-making skills, be very organized and detail oriented.
• Excellent oral and written communication.
• Ability to use discretion.
• Problem solving and ability to escalate matters when needed.
• Data analysis and interpretation skills.
• Speed and accuracy with attention to detail.

Qualifications

• External Education, Experience, and Eligibility Requirements

• Must present proof of ability to legally work in the United States.
• High School Diploma or General Education Degree (GED).
• Minimum of three years of applicable, hands-on experience.
• Must be able to clear a drug screening in accordance with company policy and applicable law.
• Three to five years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint).
• Experience in leading an administrative support team or operations team with a focus on customer service preferred.
• Basic understanding of payroll and human resources principles preferred.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel; speak and hear.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.