Laundry Administrative Assistant

Company Overview

Westgate Resorts is the largest privately held timeshare company in the world, with 60+ resorts in top destinations like Orlando, Las Vegas, Gatlinburg, Park City, and Myrtle Beach. Recognized by U.S. News & World Report as one of the Best Companies to Work For, the company is committed to creating a supportive, rewarding workplace where its 9,000 team members can grow and thrive. Since 1982, Westgate has delivered unforgettable vacations through exceptional service, innovation, and community engagement. Recent expansion with VI Resorts by Westgate adds locations in the Pacific Northwest, Hawaii, Canada, and Mexico.

About the Role

We are hiring a detail‑oriented Administrative Assistant to support daily office operations in our Laundry Facility located in Orlando, FL. This full‑time, on‑site position includes scheduling meetings, managing phone and email communications, preparing reports, coordinating travel, and handling confidential information.

Responsibilities

• Answer, screen, and direct incoming phone calls and inquiries.
• Organize and schedule meetings, appointments, and conference calls.
• Assist with other laundry duties as needed.
• Maintain contact lists, calendars, and office schedules.
• Prepare, produce, and distribute correspondence including letters, memos, emails, and forms.
• Assist with preparation of reports, presentations, and meeting materials.
• Develop and maintain electronic and physical filing systems.
• Submit, track, and reconcile expense reports and invoices.
• Greet and assist office visitors and vendors professionally.
• Take accurate meeting minutes and prepare follow‑up documentation.
• Handle confidential and sensitive information with discretion.
• Coordinate office procedures and equipment maintenance or repairs.
• Order, track, and maintain office supply inventory.
• Perform general clerical duties including filing, copying, scanning, printing, and binding.

Qualifications

• Physical ability to sit for extended periods, use hands, talk, hear, and occasionally stand, walk, bend, and reach.
• Capability to lift, carry, push, and pull up to 50 pounds with or without reasonable accommodation.
• Preferred (but not required): knowledge of office management systems such as Oracle Fusion or ADP.
• Excellent time‑management skills with the ability to multitask and prioritize workload.
• Strong attention to detail and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• High school diploma or equivalent required; college degree preferred.
• Previous experience in an Administrative Assistant, Office Assistant, or Administrative Support role preferred.

Benefits

• Comprehensive health benefits – medical, dental, and vision coverage.
• Paid time off – vacation, sick, and personal time.
• Paid holidays.
• 401(k) with generous company match.
• Daily pay – access earnings when needed.
• Family‑focused benefits – pregnancy, parental leave, and adoption assistance.
• Wellness programs to support well‑being.
• Flexible Spending Accounts (FSA).
• Tuition assistance.
• Military leave.
• Employee Assistance Program (EAP).
• Life, disability, accident, critical illness, and hospital insurance.
• Pet insurance.
• Loyalty program – exclusive discounts on hotels, cruises, resorts, restaurants, entertainment, and more.
• Low‑cost gym membership.
• David A. Siegel Legacy Scholarship – up to $40,000 for team members’ dependents.
• Career growth and advancement opportunities.
• Community involvement – give back and make an impact.