LATIS Program Manager

About the Job

LATIS exists to elevate liberal arts teaching, learning and research. We specialize in technologies that are critical to liberal arts disciplines and help faculty and staff be innovative in their work. We are committed to providing strategic innovation services in order to both support and advance the mission of the college.

Major Job Functions

• College Innovation Funding Program Manager (40%)
  • Manage CLA college-level innovation Grant Programs.
  • Develop and oversee internal marketing, administrative, and operational arrangements, including scheduling, coordinating committee participants, and budget.
  • Gather, compare, and analyze data to make recommendations for process improvements and future program offerings in the program.
  • Summarize and distribute reports to participants and college management; estimate costs, work efforts, schedules, and set deadlines. Make informed decisions that are financially responsible and justifiable in accordance with the grant program’s policies.
  • Collaborate with unit leaders and teams for each program.
  • Facilitate and coordinate all project related meetings.
  • Manage communication plans for program announcements, important dates and deadlines, notification letters, and follow up communications to stakeholders.
  • Document decisions, coordinate award letters to recipients, approve purchases and reimbursements.
  • Track decisions and purchases year-to-year by department. Prepare reports and provide relevant data to make informed decisions.
• College Technology Infrastructure Funding Program Manager (40%)
  • Oversee the management of the CLA technology infrastructure budgets: College Software licenses and college server/hardware, CLA Computer Replacement Programs (CRP and CRP-Flex) including planning, administrative processes, budgeting, coordination with University partners, and communication.
  • Lead the development of new CRP sub-programs for the effective and sustainable distribution of computers to all employees.
  • Manage purchasing process with the Bookstores, OIT, and CLA units to ensure units are informed of updates or changes to computer purchasing processes.
  • Create and maintain training guides and instructions for procuring technology equipment and software.
  • Advocate for the needs of CLA faculty, staff, and students in U-wide technology purchasing governance processes.
  • Monitor purchases and audit chartstrings to ensure compliance with policies and procedures and responsible spending.
• Program Support for the Strategic Innovation Office (20%)
  • Work with the Chief Strategic Innovation Officer (CSIO) and LATIS Leadership Team to undertake and implement specific projects and programs.
  • Provide administrative support to the Associate Director of Leadership and Organizational Development for the CLA Administrative Leaders Program and other programming needs.
  • Manage projects of various size and scope for the unit with minimal direction.
  • Recommend ways to improve efficiencies and effectiveness of business operations to best align with overall unit goals.
  • Assist in establishing strategies to move the unit forward and implement immediate and creative action plans; identify and evaluate problem situations, generate potential solutions, and evaluate all the possibilities to arrive at a strong corrective course of action.
  • Monitor, track and report on all major projects and initiatives.
  • Advise and collaborate with staff and make recommendations to plan, program, implement, and assess the units’ daily activities and projects.
  • Serve as the lead person in managing department-wide needs for facilities-related services, assist department staff with placing requests to FM.
  • Develop and implement a plan to ensure all LATIS spaces have effective furniture, equipment, and supplies to maximize unit productivity and minimize expenses. Manage technology inventory in meeting rooms and spaces.
  • Recommend ways to improve efficiencies and effectiveness of department business operations to best align with overall department goals.

Qualifications

• Required Qualifications:
• BS/BA degree or a combination of related education and work experience to equal at least four years.
• Relevant experience in at least two of the following: project/program management, organizational management, process improvement and grants.
• Demonstrated success leading a wide variety of projects from small to mid-size.
• Preferred Qualifications:
• Liberial Arts degree or demonstrated interest in the Liberal Arts.
• Art of Hosting or other participatory leadership experience.
• Knowledge of University of Minnesota administrative policies regarding financial operations (FinOps), Office of Information Technology (OIT) policies as well as UMN hospitality and purchasing processes and policies.
• Self-motivated and strategic thinker with ability to be flexible and adaptive to changing work direction or priorities.
• Excellent interpersonal, organizational/detail-oriented, problem-solving, and time management skills.
• Ability to handle multiple projects with competing priority and ability to work effectively both independently and as a member of a team.
• Experience working with facilities management projects.
• Demonstrated ability to establish and maintain collaborative working relationships with all internal and external stakeholders from diverse backgrounds at all levels of the organization.

About the Department

LATIS Strategic Innovation Office exists to elevate liberal arts teaching, learning and research. We specialize in technologies that are critical to liberal arts disciplines and help faculty and staff be innovative in their work. We are committed to providing strategic innovation services in order to both support and advance the mission of the college. We advance CLA by partnering with faculty, students, and staff inside and outside of the college to plan, coordinate, and support efforts big and small in research, instruction, student success, organizational strategy, and more. Our wide-ranging but liberal arts-centric expertise helps researchers and staff alike be innovative in their work. We also design and run critical systems and programs that are essential to both the CLA community and the University as a whole.

Pay and Benefits

Pay Range: $65,000 - $78,000; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff

How To Apply

To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.