Landman

About the role

Halo Land Management partners with leading energy companies to support critical oil and gas development. Our teams handle everything from title and abstracting to right of way and land negotiation. We move fast, we value accuracy, and we care about how work gets done, not just that it gets done. As we grow, we are building a consistent standard for what success looks like in every role.

Key Responsibilities

• Contact landowners through phone, email, letters, and in person visits to discuss lease opportunities and project needs
• Explain lease terms, answer questions, and handle objections in a clear, professional manner
• Negotiate lease terms within approved authority and escalate redlines or nonstandard requests for review
• Build rapport with a wide range of landowners, including elderly or high profile individuals, and maintain patience and professionalism at all times
• Cook up attorney or representative interactions where needed and provide context to project leadership
• Maintain accurate negotiator notes for every contact, including date, method of contact, and outcome
• Correctly request leases and related documents, including LPRs and ARFs, with complete and accurate information
• Track and update the status of leases and tracts in project systems and trackers
• Use accuracy trackers and quality reports to continually improve, reduce errors, and avoid repeated issues
• Ensure all lease forms, riders, and related documents follow current project standards and approvals
• Conduct field visits when needed to meet landowners, deliver documents, and support recording or execution
• Represent Halo professionally in appearance, communication, and conduct during all in person interactions
• Cook up with team members to cover field and remote needs based on project structure
• Communicate consistently with project managers, coordinators, and admins on status, blockers, and upcoming needs
• Share best practices and lessons learned with peers and support a culture of continuous improvement
• Step in to help teammates when possible and maintain a team first mindset, even as an independent contractor when applicable

What Success Looks Like

• Within 30 Days: Understand core project processes, expectations, and Halo standards; Know how to submit LPRs, ARFs, and billing, and understand basic workflow from contact to execution; Know where to find answers in prior emails, resources, and systems before asking repeat questions
• Within 90 Days: Operate with a high degree of self sufficiency in daily responsibilities; Be fully familiar with lease forms, standard riders, and riders that require special approval; Know where to find answers in prior emails, resources, and systems before asking repeat questions
• Within 6 to 12 Months: Deliver consistent high quality work with reduced errors and strong accuracy metrics; Demonstrate clear strengths as a closer, relationship builder, or documentation specialist that leadership can lean into; Be considered for mentorship opportunities, higher level assignments, or future lead or employee positions depending on fit and interest; Make the manager’s job easier by staying ahead of issues and requiring only periodic check ins

Required Qualifications

• A commissioned field notary in Ohio, or ability and willingness to obtain within a defined timeframe
• 1-3 years of experience in land, oil and gas, right of way, real estate, or a closely related field
• A working knowledge of basic land concepts such as township and section and general understanding of lease structures
• Strong written and verbal communication skills, including clear notes and professional email etiquette
• A general technical proficiency and comfort with email, spreadsheets, and web-based CRM or project systems
• A reliable transportation for local field visits when required

Culture and Team Fit

• A strong fit for this role is someone who brings a team-first mindset and is willing to help others on the project
• Not selfish or entitled and is comfortable recording documents and doing foundational work
• Lives out Halo’s core values and Halo Habits in daily actions, not just words
• Takes pride in representing Halo positively with landowners, clients, and peers
• Enjoys being part of a high-performing, competitive, and supportive team