Land & Site Control Specialist

About the role

This position supports the development and management of company site assets by securing and maintaining site control agreements. The role performs title and property due diligence, obtains preliminary title reports and recorded documents, prepares comparable property analyses, and supports lease negotiations. It is also responsible for administering executed lease agreements, including tracking critical dates, issuing notices and extensions, processing lease-related payments, and maintaining accurate site records and tracking systems to ensure ongoing compliance and operational readiness.

Responsibilities

• Maintain lease terms, including recording and ensuring timely lease payments
• Support annual land payments budget efforts
• Support Land Manager in site control acquisition efforts
• Process purchase orders in SAP
• Keep leases current via Extensions, Notices, etc.
• Prepare and manage lease (and other) memorandums
• Contact and maintain relationships with landowners and lessors regarding lease administration, document execution, and payment coordination
• Organize and maintain lease records; compile data into spreadsheets and various reports
• Prepare letters of Intent, Option Agreements, Leases, Amendments, and other real estate documents; coordinate review and revisions with legal team
• Coordinate with legal, engineering, permitting, GIS, and finance teams to support site control milestones
• Assist in evaluating lease economics, property evaluation, and purchase pricing
• Prepare project land budgets and payment forecasts
• Research, examine, and assess fee and mineral ownership in county grantor/grantee records, tract indices, tax assessor records, clerk and recorder records, and records owned and held by title company(s)
• Provide title review and due diligence support as necessary
• Other duties and projects assigned by management

Requirements

• Working understanding of real estate, land, and legal documents and instruments
• Strong organizational skills and ability to work independently
• Experience with legal descriptions, survey procedures, and survey documents (a plus)
• Ability to read, write, and speak English at a level sufficient to accurately understand and communicate information
• Proficiency in MS Word, Excel, PowerPoint, and use of the Internet; ability to learn and use a variety of computer software applications, including word processing, spreadsheets, and GIS software
• Overnight travel may be required
• Knowledge of title review and due diligence (a plus)

Physical Requirements

• Ability to work in an office environment
• Sitting 80% of the time and standing/walking 20% of the time