LAND/Right of Way Document Supervisor

About the role

The Documents Supervisor will be assigned to one or more projects and must have an extensive understanding of right-of-way documents, solar operations, timelines, and project requirements. This role involves working independently and overseeing a documents team for specific projects.

Responsibilities

• Report to the LAD Managing Director.
• Train team members and coordinate specialized training with the LAD Managing Director.
• Ensure all internal and external deadlines are met.
• Review and analyze complex title information, documents, LTC, and title opinions.
• Perform QA/QC on database entries related to title information.
• Review and understand complex right-of-way documents.
• QA/QC generated documents to ensure compliance with project instructions and client or Project Manager approval.
• QA/QC all easement packages and necessary reports, and coordinate the transfer of final documents.
• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing, and other applications.
• Assist the Project Manager with special projects and produce various special reports as requested.
• QA/QC all documents being sent for recording to county recorder or clerk's offices.
• Securely maintain all original documents and project data.
• Assist other departments with special projects as requested.
• Oversee the Documents team for specific projects.
• Provide reports to the LAD Managing Director as requested or required for a project.
• Perform other duties as assigned.

Requirements

• Ability to QA/QC others' work with accuracy.
• Ability to coordinate teams, organize workload, adjust to changing priorities, and work well under pressure.
• Strong communication skills, attention to detail, time management skills, and extensive analytical skills.
• Proficient with Microsoft Office Suite (Word and Excel).
• Extensive database experience with multiple databases, including Percheron’s GRID database, and ability to learn other client databases.
• Ability to work autonomously and collaborate fully as a team player.
• Strong planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Maintain regular attendance as per work schedule agreed with manager (may require working an adjusted schedule or overtime based on project needs).
• Ability to comply with applicable laws, regulations, and the Company's policies and procedures.

Work Environment and Physical Demands

• Spends 100% of the time in an office environment.
• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Occasionally required to stand, walk, stoop, kneel, or crouch.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus.