Laboratory Genetics and Genomics Program Coordinator and Administrative Assistant (Operations Management Assistant)

MMGE - GENE TESTING LAB (IN-GTL-IUINA) One of the first human genetics departments in the country, the Department of Medical and Molecular Genetics at Indiana University (IU) School of Medicine has a rich history of training geneticists and genetic counselors and providing genetic consultation and counseling services. Currently ranked 5th in the nation among Genetics Departments for National Institutes of Health (NIH) Funding, received in 2023, the department contributes to the understanding of numerous genetic conditions through the integration of basic research in genetic and genomic mechanisms, translational research in disease models, and clinical trials in rare and common genetic diseases. The IUGTL comprises 5 core laboratories (Molecular Genetics, Cytogenetics, Pharmacogenomics, Biochemical Genetics, and Diagnostic Genomics) that provide comprehensive genetic testing to support both the diagnosis of genetic disorders and the ongoing clinical management of patients. In addition, the IUGTL sponsors an Accreditation Council for Graduate Medical Education (ACGME)-accredited Laboratory Genetics and Genomics (LGG) postdoctoral training program that prepares fellows to direct and interpret clinical cytogenetic and molecular genetic testing for the diagnosis and management of human genetic disease. This position combines responsibilities of the Program Coordinator for the Laboratory Genetics and Genomics (LGG) Fellowship Program and the Administrative Assistant for the Indiana University Genetic Testing Laboratories (IUGTL) within the Department of Medical and Molecular Genetics. Department-Specific Responsibilities Provides direct administrative support to laboratory directors and assists with a broad range of laboratory administrative functions essential to daily operations.Serves as a key member of the program leadership team, coordinating administrative aspects of the fellowship, supporting trainees and faculty, and helping ensure continued compliance with ACGME accreditation requirements.Plays a critical role in the successful operation and ongoing accreditation of the LGG training program.Provides comprehensive administrative support to laboratory directors, including managing complex calendars and scheduling, coordinating meetings, responding to inquiries, preparing and maintaining confidential documents, assisting with the revision and maintenance of laboratory protocols, processing travel reimbursements, and supporting faculty teaching and academic activities.Provides administrative support for laboratory operations by ordering supplies, coordinating conference room reservations, preparing visitor itineraries, scheduling meetings and candidate interviews, and maintaining the laboratory document control system.Serves as Program Coordinator for the ACGME-accredited Laboratory Genetics and Genomics (LGG) Fellowship Program.Coordinates fellowship recruitment and application materials and schedules interviews.Organizes annual program meetings, monitors Graduate Medical Education (GME) and ACGME deadlines and program requirements, maintains trainee and program records within the MedHub system.Serves as a primary administrative resource for fellows, faculty, and program leadership to support successful program operations and accreditation. General Responsibilities Maintains and updates operational records, databases, documentation, and related information systems; verifies information for completeness, accuracy, and compliance with established requirements.Performs a variety of operational and administrative activities in support of departmental services, programs, and functions; ensures transactions and processes are completed accurately, efficiently, and in accordance with established procedures.Coordinates day-to-day workflow activities, schedules, communications, records, and resources to support operational continuity and service delivery.Processes operational transactions and activities; identifies discrepancies, gathers information, and refers issues requiring further review or resolution.Monitors assigned operational activities and deadlines; tracks progress, follows up on outstanding items, and assists in ensuring work is completed within established timeframes.Assists with collecting, organizing, and preparing operational information, reports, and supporting documentation for departmental use, compliance activities, and leadership review.Participates in the implementation of operational process improvements and procedural changes; provides input on workflow efficiency and supports adoption of revised practices. Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required High school diploma or equivalent (such as HSED or GED). Required WORK EXPERIENCE 4 years of related work experience. Preferred Experience working in higher education.Experience working in a clinical environment. Skills Required Proficient written and verbal communication skills.Maintains a high degree of professionalism.Demonstrates time management and priority setting skills.Demonstrates a high commitment to quality.Possesses flexibility to work in a fast paced, dynamic environment.Highly thorough and dependable.Possesses a high degree of initiative.Ability to build strong customer relationships. This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. This position is not eligible for visa sponsorship. Indiana University Indianapolis Indianapolis, Indiana This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs. $41,808.00 to $46,808.00 per year For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Career Level: Mastery FLSA: Nonexempt Job Function: General Administration Job Family: Operations Management Click here to learn more about Indiana University's Job Framework. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Request Support Telephone: 812-856-1234