Labor Relations Representative (Contract)

Reporting to the Labor Relations Executive, this long-term contract position is eligible for benefits and requires a minimum of four days per week in-office in Jersey City, NJ. The selected candidate may be required to travel to other Port Authority facilities as needed.

Responsibilities

• Keep a docket of disciplinary matters and grievances, including investigation, on-site visits, drafting charges or responses, attending hearings, and resolution in accordance with contractual timeframes and departmental procedures.
• Assist colleagues in disciplinary matters and grievances as assigned.
• Prepare, format, and serve disciplinary charges as assigned.
• Coordinate and schedule all disciplines and medical removal matters, including dates for hearings and hearing locations.
• Obtain dates from and coordinate schedules with arbitrators, impartial hearing officers, and court reporters.
• Process and track payment of all related invoices (e.g., grievances, panel matters, disciplines, and investigations).
• Generate monthly reports.
• Maintain an electronic catalogue of disciplinary decisions by topic, summarizing and cataloging those and other discipline decisions.
• Assist in maintaining and updating tracking data related to active disciplinary matters.
• Provide guidance to managers and supervisors on disciplinary and grievance procedures when assigned.
• Perform other duties and/or special projects as assigned.

Requirements

• Minimum of three years of progressively responsible experience in human resources, employee relations, and/or labor relations matters or a minimum of 60 college credits from an accredited college or university in Business Administration, Labor Relations, or other related field.
• Demonstrated experience drafting, editing, and reviewing specialized and technical documentation.
• Superior written and oral communication skills, with the ability to confidently engage in-person, on virtual calls, and phone calls.

Qualifications

Desired qualifications:

• Proficiency in LawManager, PLI, LiveLink, and Microsoft Office Suite (Outlook, Access, Excel, Word, and PowerPoint).
• In-depth knowledge of Port Authority organizational structure, policies, and procedures.
• Understanding of employment law fundamentals, labor relations practices, and human resources processes, including Port Authority Labor Relations Instruction and Port Authority Memoranda of Agreement.
• Excellent written and oral communication skills, with experience presenting to diverse audiences and fostering working relationships with stakeholders, executives, attorneys, judges, and external agencies.
• Flexibility and resourcefulness in analyzing and resolving legal matters, with the ability to exercise prudent judgment and discretion in handling confidential and sensitive information.
• Strong organizational, project management, and time-management skills, with the ability to self-motivate, prioritize, and handle multiple assignments under tight deadlines.
• Excellent analytical skills and proficiency in persuading, influencing, and negotiating with individuals at various levels.
• Experience reading, interpreting, and/or drafting contracts, policies, or similar documents, with the ability to synthesize solutions from diverse information sources.

About the Organization

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains critical transportation and trade infrastructure. The agency’s network supports over 550,000 regional jobs and generates more than $23 billion in annual wages and $80 billion in economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, home to One World Trade Center, the tallest skyscraper in the Western Hemisphere.