KPBS Event Specialist
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. The posting includes Overview (salary range, closing date, description of KPBS, role purpose). Also includes "Perks you'll enjoy as a member of #teamKPBS" which is benefits. Also includes Responsibilities section. Also includes Qualifications (Knowledge and Abilities, Minimum Experience, Minimum Education, Preferred Qualifications And Special Skills). Also includes Additional Applicant Information (candidate must reside in California, background check, etc.) Might be considered as Requirements? We need to decide which sections to include based on content.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statements etc. Also remove "Additional Applicant Information" maybe not needed? It contains candidate must reside in California and background check; that's substantive info about eligibility, could be placed under Requirements or Qualifications? Probably under Requirements (like eligibility). But we can include a short paragraph under Requirements.
We must not create sections for Pay/Schedule/Benefits unless posting actually states them. Pay: salary range is given in Overview. So we should include a Pay section with that info. Schedule: not given (no schedule details). So we should not create Schedule section. Benefits: there is a "Perks you'll enjoy..." list, so we should include Benefits section.
We need to include About the role? The overview includes description of KPBS and purpose of position. Could be About the role. We'll put that in a section with heading About the role.
We need Responsibilities section (already present). Qualifications section (knowledge and abilities, minimum experience, education, preferred qualifications). Skills maybe separate? Could combine Skills within Qualifications. But we can have Skills section if there is explicit skills list. The posting includes "Knowledge and Abilities" which is basically skills. Could put under Qualifications. We'll follow instruction: use headings for those categories only if there is real specific content. We'll include About the role, Responsibilities, Qualifications, Benefits, Pay. Possibly also Requirements? The posting includes Minimum Experience and Minimum Education under Qualifications; maybe we treat those as Requirements. But we can keep Qualifications covering both.
We must not create sections with filler like "commensurate with experience". Not present.
We need to preserve all substantive information; do not invent or summarize away detail. So we need to include salary range, closing date, description of KPBS, purpose, perks list, responsibilities bullet points, qualifications bullet points, preferred qualifications, additional applicant info (CA residency, background check). Also note that the position is non-negotiable salary.
We need to format using for headings, - for lists,
for prose.
We need to output only HTML fragment, no /, no markdown fences.
Let's structure:
About the role
KPBS serves the greater San Diego community with informative, cultural, entertaining and educational television, radio, and web programming. KPBS TV/FM is the public television and radio station for San Diego. Licensed to San Diego State University, KPBS supports and furthers the university’s educational and community service mission by informing, enlightening and empowering its audience. It does so not only by presenting national and locally produced programming of value to its San Diego audience, but also by producing programming about San Diego and its people for distribution nationwide. The Event Specialist serves as a member of the station’s communications department and reports to the Special Events Manager. The purpose of the position is to plan and execute events and experiences that reflect and reinforce KPBS’s standards, value, and commitment to its audiences. Events provide opportunities for the organization to interact with audiences by providing unique experiences and engaging with the community to reflect our commitment to informative, cultural, and educational content. These include planning and hosting receptions featuring public media personalities, festivals, panel discussions, screenings, and seminars, either in person or virtually. The Event Specialist plans station events from conception to completion as assigned, ensuring alignment with strategic station goals. These events include experiences for KPBS members, planned giving supporters, major donors, station partners, underwriters, and general audiences. The Event Specialist may also plan KPBS’s participation in broader community-building opportunities.
Then Pay section:
Pay
The salary range for this position is $70,304 - $73,000 annual / $5,858.67 - $6,083.33 monthly depending upon qualifications and is non-negotiable. This position is scheduled to close on 10/12/26 at 4:00pm (PST).
Then Benefits:
Benefits
- Working on a college campus & in public media: Access to campus facilities and staff perks, weekly farmer's market, tons of eateries, community events, entertainment, etc.
- 10 vacation days, 1 personal day & 13 holidays off (4+ days off over winter break)
- Enjoy a 'beautiful day in the neighborhood' with local employee discounts
- Opportunity drawings to attend events
- Discounts on local attractions (theme parks, entertainment, restaurants, memberships)
- Free wellness classes & programs
- Staff pop-up events
- Full benefits packages that are unmatched (medical, dental, vision, life)
- Sick leave accruals and paid leave options
- On-site childcare at a discounted rate (based on availability)
- Opportunities for continued learning and professional development
- Flexible spending account(s) (FSA)
- Employee assistance program (EAP)
- Matching and voluntary retirement savings plan
Then Responsibilities:
Responsibilities
The following information is intended to be representative of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities. Job descriptions may be changed at any time based on the needs of the department.
- Event Coordination - 75%
- In collaboration with internal stakeholders, produce event experiences that align with strategic goals and objectives.
- Consult with station leaders, internal and external calendars, and budgets to schedule and develop event logistics, ensuring alignment with event objectives.
- Review, recommend, and select program elements including venue, menu, audio/visuals, speakers, and entertainment, ensuring compliance with hosting policies and contractual obligations.
- Manage production of programmatic materials which may include digital, print, audio and/or video for presentation or exhibition.
- Work with team members to ensure such elements meet KPBS’ quality standards.
- Plan and coordinate guest(s) travel.
- Write remarks/speeches for presenters as needed.
- Advise, develop, and execute event promotions to target audience(s) using digital email systems, social media, online listings, broadcast messages, and direct mail as needed.
- Set up and manage RSVPs using internal mechanisms and programs.
- Plan and execute communications to attendees, including reminders, updates, thank yous, and post-event surveys.
- Research, hire, and manage contracted vendors such as audio and visual professionals, caterers, musicians, etc.
- Recruit, schedule, and oversee volunteers and/or staff to support event production.
- Training & Collaboration - 10%
- Support team members and other departments with other station events as needed.
- Participate in a monthly station event committee.
- Coordinate use of shared resources, equipment, scheduling, and personnel.
- Assist in development and implementation of station guidelines and best practices relating to events.
- Administration - 10%
- Work collaboratively with business and finance teams to ensure proper documentation of purchase orders, contracts, and vendor onboarding.
- Manage, allocate, and maintain expenses, ensuring events stay within budget.
- Process vendor contracts and invoices.
- Request budget adjustments as needed.
- Provide exceptional customer service to members and guests to deliver quality experience as well as to internal and external partners.
- Develop and maintain post-event reports to gauge event turnout, member satisfaction and impact.
- Other Duties and Responsibilities as Assigned - 5%
Then Qualifications:
Qualifications
- Knowledge and Abilities
- Demonstrated excellence in providing responsive, professional, and courteous customer service to internal and external stakeholders.
- Ability to communicate effectively, both orally and in writing
- Ability to problem-solve and exercise sound judgement in a fast-paced, time-sensitive, and change environments
- Knowledge of event planning and production practices
- Ability to plan, coordinate, and execute multiple events and projects simultaneously
- Ability to build and maintain effective working relationships with co-workers, clients and donors
- Ability to maintain a high level of accuracy and attention to detail
- Ability to demonstrate reliability and accountability by reporting to work on time and as scheduled, following established work rules and procedures, appropriately following supervisory direction and receiving and applying constructive feedback.
- Ability to organize and prioritize work, manage multiple projects, and meet deadlines.
- Ability to demonstrate attention to detail, sound judgment, and common sense.
- Ability to work independently, learn quickly, and adapt to new procedures and changing priorities.
- Ability to demonstrate cultural sensitivity and provide exceptional customer service.
- Minimum Experience: Bachelor’s degree in related field
- Minimum Education: Three-years of related professional or technical experience
- Preferred Qualifications and Special Skills
- Four years’ experience in event production and a proven track record of successful events
- Experience in an office or administrative environment
- Experience using programs and software related to event management, communications, and donor cultivation, including Basecamp, Eventbrite, Email marketing platforms, or other similar programs
- Experience researching, hiring and working with caterers, venues, promoters, and other event-related vendors
- Experience in directing the work of collaborators and supporters who aren't under the specialist’s direct supervision. This could include KPBS staff at all levels, outside vendors (such as venue management and staff, caterers, florists, and audio/visual), community board members, advisors or volunteers
- Demonstrated experience using Google Docs, Sheets, Slides and Forms; Microsoft Word, Excel, PowerPoint and budgeting tools
- Experience with event financial management including ticket sales/transaction fees, product sales and taxes and services fees
- Knowledge of public broadcasting or nonprofit organizations
- Possess valid California Driver's License, good driving record, access to a vehicle, and proof of insurance
Then Additional Applicant Information (maybe as Requirements):
Requirements
Candidate must reside in California and live within a commutable distance from SDSU at time of hire. Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
We should ensure we didn't include any boilerplate
- for lists,
for prose. We need to output only HTML fragment, no /, no markdown fences. Let's structure:
About the role
KPBS serves the greater San Diego community with informative, cultural, entertaining and educational television, radio, and web programming. KPBS TV/FM is the public television and radio station for San Diego. Licensed to San Diego State University, KPBS supports and furthers the university’s educational and community service mission by informing, enlightening and empowering its audience. It does so not only by presenting national and locally produced programming of value to its San Diego audience, but also by producing programming about San Diego and its people for distribution nationwide. The Event Specialist serves as a member of the station’s communications department and reports to the Special Events Manager. The purpose of the position is to plan and execute events and experiences that reflect and reinforce KPBS’s standards, value, and commitment to its audiences. Events provide opportunities for the organization to interact with audiences by providing unique experiences and engaging with the community to reflect our commitment to informative, cultural, and educational content. These include planning and hosting receptions featuring public media personalities, festivals, panel discussions, screenings, and seminars, either in person or virtually. The Event Specialist plans station events from conception to completion as assigned, ensuring alignment with strategic station goals. These events include experiences for KPBS members, planned giving supporters, major donors, station partners, underwriters, and general audiences. The Event Specialist may also plan KPBS’s participation in broader community-building opportunities.
Then Pay section:Pay
The salary range for this position is $70,304 - $73,000 annual / $5,858.67 - $6,083.33 monthly depending upon qualifications and is non-negotiable. This position is scheduled to close on 10/12/26 at 4:00pm (PST).
Then Benefits:Benefits
- Working on a college campus & in public media: Access to campus facilities and staff perks, weekly farmer's market, tons of eateries, community events, entertainment, etc.
- 10 vacation days, 1 personal day & 13 holidays off (4+ days off over winter break)
- Enjoy a 'beautiful day in the neighborhood' with local employee discounts
- Opportunity drawings to attend events
- Discounts on local attractions (theme parks, entertainment, restaurants, memberships)
- Free wellness classes & programs
- Staff pop-up events
- Full benefits packages that are unmatched (medical, dental, vision, life)
- Sick leave accruals and paid leave options
- On-site childcare at a discounted rate (based on availability)
- Opportunities for continued learning and professional development
- Flexible spending account(s) (FSA)
- Employee assistance program (EAP)
- Matching and voluntary retirement savings plan
Responsibilities
The following information is intended to be representative of the work performed by incumbents in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities. Job descriptions may be changed at any time based on the needs of the department.
- Event Coordination - 75%
- In collaboration with internal stakeholders, produce event experiences that align with strategic goals and objectives.
- Consult with station leaders, internal and external calendars, and budgets to schedule and develop event logistics, ensuring alignment with event objectives.
- Review, recommend, and select program elements including venue, menu, audio/visuals, speakers, and entertainment, ensuring compliance with hosting policies and contractual obligations.
- Manage production of programmatic materials which may include digital, print, audio and/or video for presentation or exhibition.
- Work with team members to ensure such elements meet KPBS’ quality standards.
- Plan and coordinate guest(s) travel.
- Write remarks/speeches for presenters as needed.
- Advise, develop, and execute event promotions to target audience(s) using digital email systems, social media, online listings, broadcast messages, and direct mail as needed.
- Set up and manage RSVPs using internal mechanisms and programs.
- Plan and execute communications to attendees, including reminders, updates, thank yous, and post-event surveys.
- Research, hire, and manage contracted vendors such as audio and visual professionals, caterers, musicians, etc.
- Recruit, schedule, and oversee volunteers and/or staff to support event production.
- Training & Collaboration - 10%
- Support team members and other departments with other station events as needed.
- Participate in a monthly station event committee.
- Coordinate use of shared resources, equipment, scheduling, and personnel.
- Assist in development and implementation of station guidelines and best practices relating to events.
- Administration - 10%
- Work collaboratively with business and finance teams to ensure proper documentation of purchase orders, contracts, and vendor onboarding.
- Manage, allocate, and maintain expenses, ensuring events stay within budget.
- Process vendor contracts and invoices.
- Request budget adjustments as needed.
- Provide exceptional customer service to members and guests to deliver quality experience as well as to internal and external partners.
- Develop and maintain post-event reports to gauge event turnout, member satisfaction and impact.
- Other Duties and Responsibilities as Assigned - 5%
Qualifications
- Knowledge and Abilities
- Demonstrated excellence in providing responsive, professional, and courteous customer service to internal and external stakeholders.
- Ability to communicate effectively, both orally and in writing
- Ability to problem-solve and exercise sound judgement in a fast-paced, time-sensitive, and change environments
- Knowledge of event planning and production practices
- Ability to plan, coordinate, and execute multiple events and projects simultaneously
- Ability to build and maintain effective working relationships with co-workers, clients and donors
- Ability to maintain a high level of accuracy and attention to detail
- Ability to demonstrate reliability and accountability by reporting to work on time and as scheduled, following established work rules and procedures, appropriately following supervisory direction and receiving and applying constructive feedback.
- Ability to organize and prioritize work, manage multiple projects, and meet deadlines.
- Ability to demonstrate attention to detail, sound judgment, and common sense.
- Ability to work independently, learn quickly, and adapt to new procedures and changing priorities.
- Ability to demonstrate cultural sensitivity and provide exceptional customer service.
- Minimum Experience: Bachelor’s degree in related field
- Minimum Education: Three-years of related professional or technical experience
- Preferred Qualifications and Special Skills
- Four years’ experience in event production and a proven track record of successful events
- Experience in an office or administrative environment
- Experience using programs and software related to event management, communications, and donor cultivation, including Basecamp, Eventbrite, Email marketing platforms, or other similar programs
- Experience researching, hiring and working with caterers, venues, promoters, and other event-related vendors
- Experience in directing the work of collaborators and supporters who aren't under the specialist’s direct supervision. This could include KPBS staff at all levels, outside vendors (such as venue management and staff, caterers, florists, and audio/visual), community board members, advisors or volunteers
- Demonstrated experience using Google Docs, Sheets, Slides and Forms; Microsoft Word, Excel, PowerPoint and budgeting tools
- Experience with event financial management including ticket sales/transaction fees, product sales and taxes and services fees
- Knowledge of public broadcasting or nonprofit organizations
- Possess valid California Driver's License, good driving record, access to a vehicle, and proof of insurance
Requirements
Candidate must reside in California and live within a commutable distance from SDSU at time of hire. Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
We should ensure we didn't include any boilerplate