Juvenile Court Clerk

About the Role

Interpret documents to select the most appropriate code for entry into the Justice Management System. Docket all pleadings on the computer, testify in court, conform documents, answer phone calls, and assist in the courtroom with juvenile pleas. Issue services including citations, summonses, and other documents. Administratively close completed cases and interact daily with judges and the probation department. Perform data entry on incoming transfer cases.

Responsibilities

• Monitor, track, and perform extensive data entry of each individual case from filing to disposition and beyond.
• Process dispositions of cases, including entering disposition code and mailing various forms.
• Recognize and seal documents that are sealed by statute as ordered by the court.
• Perform data entry for court documents and prepare for imaging.
• Initiate efficient procedures for processing and docketing cases.
• Process motions and orders, including file marking documents, entering into the computer, obtaining the judge’s signature, and sending copies to the attorney, defendant, and probation department.
• Close out files once a plea has been heard or judgment received, send certified copies of the judgment or commitment papers to the Criminal District Attorney’s office and probation department, submit payment of court-appointed attorney to the County Auditor, and enter disposition information in the computer.
• Docket incoming transfer cases and number all documents.
• Issue subpoenas, including receiving state or defense applications, preparing and sending subpoenas to the sheriff or private process server, and entering into the computer.
• Attend and assist the court with juvenile pleas.
• Act as liaison between the district clerk, judge, attorneys, court personnel, and all other interested parties.
• Testify in court as the official custodian of record.
• Ensure each case is properly prepared for court.
• Pull files for announcements, appearances, and juvenile pleadings.
• Prepare juvenile CR-43J forms for the Department of Public Safety to be submitted online.
• Research files.
• Perform other duties as requested by the District Clerk.

Requirements

• High school diploma or equivalent required.
• Computer data entry experience and customer service experience required.

Skills

• Knowledge of Microsoft Word, Excel, and other Microsoft Office programs.
• Knowledge of modern office equipment and filing systems.
• Knowledge of English grammar, spelling, and punctuation.
• Ability to type or keyboard data entry at a rate of 45 net words per minute.
• Knowledge and skills to perform basic math principles.
• Ability to establish and maintain effective working relationships with co-workers and the public.
• Ability to prioritize tasks to be performed.
• Ability to work independently in the absence of supervision.
• Ability to respond appropriately and professionally to requests and inquiries from the general public and courthouse personnel.
• Ability to communicate verbally and in writing.
• Ability to interpret and apply laws, rules, regulations, and procedures applicable to job duties assigned.
• Ability to read and understand manuals, instructions, and documents.
• Ability to analyze various situations and determine the best solution within delegated authority.

Physical Demands

• Must be able to lift 25 pounds.
• Must be able to stand, walk, kneel, and/or bend to perform essential functions.
• Must be able to reach, grip, and use fine dexterity to operate a computer, office equipment, and handle/manipulate papers.
• Must be able to push and pull objects.
• Must be able to flex the upper trunk forward at the waist and partially at the knees.
• Must be able to rotate the upper trunk to the left or right while sitting or standing.
• Must be able to place arms above, at, or below shoulder height.
• Must have use of visual and depth perception.
• Must have speech, hearing, and visual acuity necessary to operate a computer, office equipment, and file documents and court shucks.