Junior Special Events Manager

About the role

Florida International University (FIU) is a leading public research university with over 55,000 students and an alumni network of more than 340,000. Located in Miami, FIU offers over 200 degree programs, including medicine and law. The university is home to the Wall of Wind and Institute of Environment, and is committed to driving impactful research in environmental resilience, health, and technology and innovation.

Responsibilities

• Supports the planning, coordination, and execution of university events.
• Collaborates with campus partners to manage event logistics from concept to completion.
• Communicates professionally with university leadership, staff, students, and community members.
• Assists with contracting university and external vendor services for each event.
• Assists the Executive Director with high-profile events.
• Develops and maintains detailed event timelines, production schedules, and planning checklists.
• Prepares event materials such as agendas, scripts, name badges, programs, and event packets.
• Attends site visits and participates in pre-event planning meetings.
• Maintains inventory of event supplies and ensures compliance with university policies, safety procedures, accessibility standards, and risk management guidelines.

Qualifications

• Experience working in higher education, nonprofit, or institutional event planning.
• Familiarity with event registration systems, CRM platforms, or project management software.
• Knowledge of advanced features in Microsoft Office Suite and SharePoint.
• Previous experience coordinating events, hospitality, higher education programming, or related experience (internships may be considered).