Junior Office Associate

Careerscape is recruiting on behalf of a growing Boston-based organization for a Junior Office Associate to join their administrative team. This is a great opportunity for someone early in their career to build a strong foundation in office operations, customer support, and organizational skills while working alongside an experienced and supportive team.

About the role

Day to day, you will be the friendly face and reliable hands that keep the office running smoothly, from greeting visitors and managing correspondence to supporting scheduling and basic recordkeeping. People who thrive in this role are detail-oriented, dependable, and comfortable juggling several small tasks at once, all while maintaining a positive and professional attitude toward coworkers and clients alike.

Responsibilities

• Greet visitors and answer incoming phone calls in a professional manner
• Sort, distribute, and prepare outgoing mail and packages
• Maintain organized filing systems for both digital and paper records
• Schedule appointments and coordinate meeting room bookings
• Order and track office supplies and equipment
• Assist with data entry and basic report preparation
• Support other departments with administrative tasks as needed
• Prepare correspondence, memos, and simple documents
• Help coordinate office events and maintain common areas
• Assist with onboarding paperwork for new hires

Requirements

• High school diploma or equivalent required
• Associate degree or some college coursework preferred
• Basic proficiency with Microsoft Office including Word, Excel, and Outlook
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Comfortable with routine data entry and recordkeeping
• Professional demeanor and reliable attendance
• Willingness to learn new office systems and procedures
• Prior internship or office experience a plus but not required

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with employer match
• Paid time off and paid holidays
• Hybrid work schedule
• Professional development and training opportunities
• Employee assistance program
• Commuter benefits
• Casual and collaborative office environment