Judicial Assistant - Part-Time

About the Role

This is a professional position working within a judge’s chambers in the courthouse. Daily administration includes processing all legal documents and correspondence; scheduling and following through on criminal, civil, family, and juvenile matters; providing secretarial support to the law clerk; and performing normal administrative duties. The work requires a high degree of confidentiality and discretion.

Responsibilities

• Channels signing matters (civil, criminal and family) through the chambers, forwarding to the proper person or department, copying the appropriate parties.
• Drafts miscellaneous orders.
• Drafts and prepares verdict sheets for both civil and criminal trials; replaces appropriate pages in the Judge’s civil and criminal charge book after trial.
• Prepares divorce decrees, returning to the Prothonotary after the judge signs the documentation.
• Drafts miscellaneous civil and criminal orders.
• Types all orders, opinions, letters and memos for the Judge and Law Clerk.
• Reviews all orders from the courtroom; determines if further judicial action is required; maintains record of action taken.
• Maintains Judge’s calendar; creates chambers schedule ensuring no conflicts; makes necessary adjustments; addresses cancellations, late arrivals or emergencies; notifies Court Services of schedule changes.
• Readies appropriate files for scheduling of hearings; schedules conferences when necessary.
• Keeps up to date on policies and procedures adopted by Judges and Court Administration.
• Processes incoming mail – dates and reads all documents; distributes to the appropriate person or department.
• Ensures all supplies are available in chambers.
• Files law books in the appropriate place.
• Maintains records for appeals, outstanding criminal matters, post‑trial motions, and appealable and interlocutory civil argument matters.
• Performs related work as required.
• Non‑remote work required.

Qualifications

Education and Credentials: College degree preferred (not required) or other related field required; an equivalent combination of education and experience may be substituted. Paralegal certificate preferred (not required) or other related field required; an equivalent combination may be substituted.

Experience and Skills:

• General knowledge of legal standards.
• Ability to record, convey and present information, explain procedures and follow instructions.
• Shorthand and clear handwriting.
• Proficiency with computer software/hardware and office equipment such as a dictaphone and phone system.
• Ability to organize materials and develop procedures.
• Effective oral and written communication skills.
• Ability to establish and maintain effective working relationships.
• Initiative and problem‑solving skills.
• Ability to function independently and exercise good judgment.

Physical Demands

• Regularly required to stand, walk, sit, talk and hear.
• Significant and repeated use of a keyboard.
• Occasionally required to lift and/or move up to 25 pounds.
• Vision requirements: close vision, distance vision, color vision, and depth perception.
• Work environment: moderate noise level.
• Reasonable accommodations may be made for individuals with disabilities.