Judge's Clerk

About the role

Provide professional administrative support that keeps the Missoula Municipal Court operating efficiently and effectively. As a Judge's Clerk, you will serve as a trusted administrative partner to Municipal Court Judges, coordinating court proceedings, managing case documentation, maintaining confidential records, and ensuring courtroom and judicial operations run smoothly. This position requires exceptional organization, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. We're seeking an experienced administrative professional who thrives on accuracy, professionalism, and public service. If you enjoy coordinating workflows, working with diverse stakeholders, and providing high-level support in a dynamic setting, this is an excellent opportunity to build a rewarding career supporting the administration of justice. The position is located in Missoula, Montana, is a regular full‑time role within the Municipal Court department.

Responsibilities

• Provide administrative support to judges for court sessions utilizing integrated courtroom technology, including setup and retention of digital recording of proceedings, minutes, and data entry; maintain up to date court sessions and distribute minutes, orders, and other documents to all parties associated with cases.
• Assist the public, court staff, judges, and other agencies via telephone, email, and in person with information regarding cases.
• Collaborate with attorneys, program providers, and other outside agencies to ensure court sessions are organized, efficient, and seamless.
• Maintain court departmental calendars; schedule and distribute trial, and hearing dates, including communicating with Missoula County Detention Facility regarding hearings, commitments, and releases.
• Organize and maintain up to date paper and electronic filing systems; verify all files are available, accessible, and in proper order.
• Ensure quality assurance of court documents, processes, and database updates.
• Navigate courtroom activities and provide information to the judges during court appearances and arraignments. Prepare and distribute orders of release, judgment orders, referrals, jail commitments/releases, driver license suspensions/reinstatements, public defender appointments, and other documents as directed by the judges.
• Maintain issued warrants; enter warrants into the database; track warrants; generate daily warrant reports; develop and maintain instructions on warrant entry and cancellation.
• Review and draft orders for Petitions to Revoke.
• Prepare and draft sentencing orders by interpreting plea offers filed in the e-filing system.
• Process, route, and distribute motions, orders, and other documents in the e-filing system through the court databases.
• Assist with training staff and pro tempore judges in court standard