Jobsite Assistant

Responsibilities

• Weekly payroll reporting in Riskcast & E-1/J.D. Edwards Payroll System
• Living allowance setup, stop, and transfers
• Managing jobsite postings through iCIMS
• Process new applicants' hiring paperwork including e-verify & drug testing
• Transfer employees to and from the job and assist in updating SuccessFactors program
• Inform field employees of any personnel-related changes (e.g., benefits)
• Perform electronic daily report & daily crew work plan tracking in Procore
• Maintain all Safety & Drug Program requirements, including reporting accidents and maintaining first aid kits
• Perform random drug testing when necessary
• Maintain a clean working environment (e.g., make coffee, take out trash)
• Type, send, and file superintendent correspondence
• Set up and maintain electronic job files
• Assist with processing invoices in OnBase
• Track rental equipment and incoming materials
• Order office supplies and assist with pricing & ordering job supplies & rental equipment
• Collect and distribute mail
• Maintain state-required postings, signage, and job bulletin board
• Greet jobsite guests in a professional, friendly, hospitable manner
• Concur – expense & travel management
• Occasional overnight travel is required for training purposes

Requirements

• Proficient word processing skills
• Word and Excel experience
• Excellent verbal and written communication skills
• Positive attitude
• Basic knowledge of payroll procedures and accounting (a plus)
• Self-motivated
• Excellent personal skills
• Excellent phone skills