Job Opening: Sales & Workplace Experience Assistant | Centennial, CO

Sales & Workplace Experience Assistant

THE OPPORTUNITY

The Sales and Workplace Experience Assistant supports the sales team by managing accurate CRM and portal data, handling office experience, and supporting event logistics.

• Receive and forward inbound leads to appropriate sales team members, ensuring timely follow-up.
• Create and update deals in HubSpot, including company, contact, and deal details, and maintain accurate pipeline stages.
• Review and merge duplicate records; clean and update records (names, addresses, contact info) in HubSpot.
• Enter and maintain lead, contact, and deal information in the CRM with high accuracy.
• Support the VP of Sales with administrative tasks such as expense reports, document organization, and simple reporting.
• Handle incoming and outgoing mail and packages; distribute mail to team members.
• Answer phones, route and transfer calls, and provide front-desk coverage, including lunch-hour support.
• Create a welcoming atmosphere by greeting colleagues, customers, and vendors with genuine warmth and professionalism.
• Partner with the Facilities Lead to coordinate and support onsite service vendors (such as plant services, pest control, and similar providers), ensuring timely access and clear communication about scheduled visits.
• Clean and refill the office coffee machine daily; monitor and restock related supplies.
• Order snacks, drinks, paper products, office supplies, and other workplace consumables within budget guidelines.
• Plan and organize company events (team lunches, celebrations), including logistics, supplies, and coordination.
• Put up and take down holiday décor, maintaining a welcoming and professional office environment.
• Scan warehouse packing slips daily and upload files to the designated SharePoint folders.
• Perform other office and workplace support duties as assigned to meet evolving business and team needs.

Training, Vendor, and Event Support

• Support vendor visits and onsite trainings, including room setup, meals/refreshments, name tags, and materials.
• Cookinate attendance lists, basic communication, and follow-up tasks for trainings and events.
• Ensure meeting spaces are clean, organized, and properly set up before and after events.

REQUIRED QUALIFICATIONS

• A high school diploma or equivalent required.
• Strong attention to detail and commitment to accurate data entry and documentation.
• A friendly and professional communication style, whether in person, over the phone, or in email.
• Ability to prioritize and manage multiple responsibilities in a part-time schedule.
• A positive, proactive attitude with a strong sense of ownership and service orientation.
• Enjoys helping others, planning events, and keeping things organized.
• Self-motivated and dependable, with a positive, team-oriented attitude.

PREFERRED QUALIFICATIONS

• 2+ years of administrative, office coordination, or sales support experience in a professional office setting.
• Experience with CRM tools (HubSpot preferred) and comfort working across multiple systems and portals.
• Familiarity with Microsoft Office (Word, Excel, Outlook) and an interest in learning new tools.
• Prior exposure to technical or industrial environments (automation, manufacturing, or distribution sectors).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfort with collaborative tools.

PHYSICAL REQUIREMENTS

• May sit or stand for extended periods while performing office or front-desk duties.
• Routine walking and light movement around the office to greet visitors, handle mail, or restock supplies.
• Occasionally lift or carry items for up to 25 pounds (such as supplies or event materials).

COMPENSATION

$24 – $26/hourly: (non-exempt), based on experience, skills, and certifications.

LOCATION AND SCHEDULE

This part-time, on-site position is based in Centennial, Colorado. Work hours are Monday through Friday, daytime schedule 9am – 2pm.