JCHS Athletic Dept. Administrative Asst.

Job Responsibilities

• Vending Machines:
  • Contact Pepsi and Coke when maintenance is required.
  • Order products to fill pop machines from Pepsi & Coke.
  • Collect money from pop machines weekly.
• Fundraiser Management:
  • Keep track of all fundraiser orders and money for each sport on a spreadsheet.
  • Double check all coach's orders and figures.
  • Record and deposit all money from fundraisers in the appropriate fund.
  • Maintain each sport's fund and make sure all monies are recorded correctly.
  • Pay bills to Fundraising Company from appropriate fund.
• Concession Stand:
  • Order and maintain food and drinks for the concession stand.
  • Make sure the concession stand is set-up for all sporting events.
• Athletic Events and Athletes:
  • Maintain season records for all athletic teams and broken records for track and swim teams.
  • Print and file all game results.
  • Coppy programs for the evening's events.
  • Send game reminders to workers, officials, and schools the week before events.
  • Check grades each mid-term and nine weeks for each student participating in athletics.
  • Type list and make coaches aware of who is ineligible for that period.
  • Check, enter, and file all sports physicals; and record them on Final Forms.
  • Double check that each athlete is signed up for Final Forms and all forms are signed before they can participate in athletics.
  • Keep up-to-date rosters for each team.
  • Maintain EventLink and send out official invitations for events that are missing officials.
  • Schedule workers for home athletic events in EventLink.
  • At the end of each season, type participation certificates for each athlete that completed the season.
  • Keep track of who is eligible for letters and pins from season to season and year to year.
  • Work with the coaches to get all uniforms and paperwork turned in correctly.
• General Duties:
  • Answer phone.
  • Answer questions concerning games, practices, walking track information, pool information, etc.
  • Schedule pool parties and get lifeguards.
  • Each pay period, get pool time cards and give to Mrs. McLeod for her signature.
  • Schedule pool supervisors and lifeguards to work for lap swims and open swims each month.
  • Create, copy and mail monthly pool calendars.
  • Make sure there are plenty of copies of all forms needed for any event.