IT Inventory Administrative Assistant

Responsibilities

• Manage the movement of IT equipment from initial receipt through inventory, assignment, shipment, and confirmed delivery.
• Maintain accurate records and an organized stockroom.
• Receive and inspect IT equipment, verifying quantities, models, serial numbers, service tags, IMEI numbers, condition, and other details against purchase orders and vendor documentation.
• Apply asset tags and accurately enter equipment information into the IT Service Desk and asset management systems.
• Organize and maintain the IT stockroom.
• Perform routine physical inventory counts, reconcile discrepancies, monitor stock levels, and communicate replenishment needs.
• Stage, package, document, and ship equipment to employees, offices, jobsites, vendors, and other locations.
• Avoidance of issuing new equipment, reclaiming unused assets, and supporting cell phone inventory, assignments, activations, and deactivations.
• Cross-train to support IT purchasing functions, including purchase requisitions, purchase orders, invoices, procurement records, vendor communication, and department process documentation.

Requirements

• Experience with receiving, inventory tracking, asset management, purchasing support, or administrative coordination is preferred.
• Experience with purchasing processes or maintaining records in ticketing, inventory, purchasing, or asset management systems is preferred.
• Strong organizational, communication, time-management, and problem-solving skills with close attention to detail.
• Availability to work full-time on-site to support receiving, inventory, staging, shipping, deliveries, and pickups.
• Ability to regularly lift and carry equipment weighing up to 30 pounds.
• Valid driver’s license and an acceptable driving record.

Qualifications

• Comfortable at the table with all levels of leadership.
• Collaborator.
• Integrity.
• Organized and systematic.
• Proactive problem solver with outstanding interpersonal skills.
• Commitment to excellence.