IPRA Specialist

Position Summary

Plan, organize and coordinate the Inspection of Public Records Act (IPRA) requests and activities of the City Clerk's Office; oversee the Records Custodians within assigned City departments; ensure distribution of IPRA requests are in compliance with State law; compile and organize all new and amended Resolutions and Ordinances for codification; coordinate assigned activities with other divisions, outside agencies and the general public and provide highly responsible and complex staff assistance to the City Clerk.

Essential Functions

• Plan, organize and coordinate the Inspection of Public Records Act (IPRA) requests and activities of the City Clerk's Office;
• Act as the central records custodian for the City of Albuquerque;
• Ensure distribution and compliance with IPRA requests is in accordance to State law;
• Participate in the development and implementation of IPRA goals, objectives, policies, and priorities; recommend and implement resulting policies and procedures;
• Serve as a central IPRA liaison for the City of Albuquerque with other City departments, divisions, outside agencies and the general public; recommend resolution to sensitive and controversial issues;
• Serve as a liaison between the City Council and the City Legal Department to compile all new and amended Resolutions and Ordinances for codification with American Legal Publishing;
• Maintain all official municipal records and archives; review for accuracy; prepare documents for scanning and formal binding; publish resolutions, ordinances, memorials and propositions ensure compliance with the City Charter;
• Aid the Assistant City Clerk in preparing, maintaining and monitoring contract and agreement files;
• Assist in researching and responding to various information requests and inquiries from City departments, divisions, outside agencies and the general public;
• Provide and coordinate IPRA and Open Meetings Act training in accordance to State and City laws for all City of Albuquerque Departments and Divisions.

Supplemental Functions

• May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment;
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of Inspection of Public Records;
• Aid in the compliance with the Open Meetings Act;
• Aid in the administration of municipal and special elections;
• Perform related duties and responsibilities as required.

Minimum Education, Experience And Additional Requirements

• Associate's degree from an accredited college or university in business administration, public administration, records management, criminal justice, business, general studies or related field;
• Five (5) years of administrative office support experience; and To include two (2) years administrative experience in records management or related duties;
• Possession of a valid New Mexico Driver's License or ability to obtain by date of hire;
• Possession of a City Operator's Permit (COP) within 6 months from date of hire;
• Possession of a valid Notary Public Certificate within six (6) months from date of hire.