IP Legal Assistant

About the role

Our client is a nationally recognized law firm with offices throughout the United States, providing legal counsel to businesses across a broad range of industries. Their Intellectual Property practice supports clients with patent and trademark matters, offering a collaborative environment and a strong commitment to delivering exceptional client service.

Key Responsibilities

• Prepare, review, and file patent and trademark applications, renewals, and prosecution documents for both U.S. and international matters.
• Draft, edit, and proofread legal correspondence, filing documents, transmittals, and other IP-related materials to ensure accuracy and completeness.
• Cook up with attorneys, paralegals, clients, foreign associates, and government agencies regarding ongoing intellectual property matters.
• Monitor docket deadlines and proactively track upcoming filing requirements to ensure timely completion of all work.
• Manage incoming and outgoing correspondence, maintain client communications, and organize electronic and physical case files.
• Aid with preparing exhibits, supporting documentation, and administrative materials related to intellectual property disputes and litigation when needed.
• Process billing entries, review invoices for accuracy, and assist with payment requests and expense reimbursements.
• Maintain organized records and ensure files are opened, updated, and closed in accordance with firm procedures.
• Collaborate with the Intellectual Property team to prioritize assignments and provide seamless administrative support.

Qualifications

• Minimum of 3 years of experience as a Legal Assistant supporting an Intellectual Property practice.
• Familiarity with U.S. and international patent and trademark prosecution processes, terminology, and filing deadlines.
• Strong organizational and time management skills with the ability to prioritize multiple assignments.
• Exceptional attention to detail and commitment to producing accurate, high-quality work.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Self-motivated team player with a collaborative approach and strong sense of ownership.

Benefits

This position is eligible for medical, dental, vision, and 401(k) benefits.

Pay

$75,000 – $95,000 annually

Schedule

Full-time, 40 hours / week

Additional Details

• Opportunity to support experienced attorneys and paralegals in a fast-paced, highly respected legal practice.
• Exposure to both domestic and international intellectual property matters.

Perks

• Join a nationally recognized law firm with long-term stability and career growth opportunities.
• Work alongside a collaborative and experienced Intellectual Property team.
• Gain exposure to sophisticated patent and trademark matters across a diverse client base.
• Be part of an organization that values teamwork, professional development, and exceptional client service.

Additional Information

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.