IP Admin Senior Analyst (Patent Paralegal/Docketing)

About the role

Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment.
Plans and organizes tasks and work responsibilities to achieve objectives.
Adheres to organizational policies and procedures
Processes incoming and outgoing domestic and international communications in IP management software
Routinely review and file prosecution related documents with the USPTO for all stages of prosecution. Also coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines.

Responsibilities

• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfil requirements of various patent offices as requested, including but not limited to: Intellectual Property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, formal documents such as ADS, Power of Attorney, PCT forms and other forms as needed
• Manage customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Aid in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s
• Liaise with all areas of the business where/when defined to meet customer expectations by ensuring adherence to the agreed or required service levels

Requirements

• Associate's degree or equivalent relevant work experience
• 1+ years of patent paralegal and docketing experience
• Experience using IP management software
• Experience in Microsoft Suite: Outlook, Word and Excel

Qualifications

• 2+ years of experience using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio
• U.S. and foreign patent docketing and trademark filing & prosecution experience
• A paralegal certificate from an ABA approved program is a plus

Skills

• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Attention to detail and strong organizational skills
• Knowledge of intellectual property laws and procedures

Benefits

Full Time, permanent position
Hybrid work model working 2-3 days a week in one of our US offices
Compensation - US Only
The expected base salary for this position is $50,000 - $70,000 USD per year. This role is eligible for bonus earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.

Pay

The expected base salary for this position is $50,000 - $70,000 USD per year.

Schedule

Full Time, permanent position
Hybrid work model working 2-3 days a week in one of our US offices