Investor Relations Specialist/Administrative Assistant

About the role

As an Investor Relations Specialist/Administrative Assistant, you will support communications with investors and analysts, coordinate earnings materials, presentations, meetings, and investor events, and help monitor market activity and shareholder engagement. You'll also manage schedules, travel, reporting, and cross-functional coordination with Finance, Legal, and executive leadership to ensure accurate and timely communications.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for team priorities
• Prepare meeting materials, correspondence, and other business documents
• Coordinate internal and external communications to keep stakeholders informed
• Maintain accurate files, records, and administrative documentation
• Arrange travel and support meeting logistics when needed
• Track action items and follow up on deadlines to support timely delivery
• Handle incoming requests and route information to the appropriate contacts
• Provide day-to-day administrative support across the Secretarial & Business Support department

Requirements

• Experience managing calendars, meetings, and scheduling needs
• Experience preparing professional correspondence and business documents
• Strong administrative coordination and recordkeeping skills
• Ability to manage multiple priorities and follow up on action items
• Clear written and verbal communication skills
• Comfort handling confidential information with care

Location

This role is based in Miami, FL and requires candidates who are open to self-relocating to Florida. The company is a publicly traded mining organization with operations across the Americas. Note: the job offer section references a position in New York.

Compensation & Benefits

• Salary: $100,000 to $102,000
• Standard benefits