Inventory Specialist - New York

About the role

The Inventory Specialist plays a crucial role in supporting the sales team and client experience by managing the organization, accuracy, and maintenance of all sample inventory and stockroom operations. This position requires a proactive, detail-oriented individual who can self-manage, adapt to shifting priorities, and contribute to overall showroom success.

Responsibilities

• Maintain a highly organized, accurate, and up-to-date stockroom of fabric, wallpaper, leather, finish, and material samples across all vendors.
• Ensure all samples are clearly labeled, categorized, and stored according to showroom standards for efficient retrieval.
• Track the movement of samples (incoming, outgoing, and in-use) to maintain real-time inventory accuracy.
• Conduct routine and monthly inventory audits to verify quantities, condition, and availability of all materials.
• Identify and remove damaged, outdated, or discontinued samples, coordinating replacements where needed.
• Continuously improve organizational systems to enhance efficiency and usability for the sales team.
• Accurately pull and prepare sample requests for clients and sales representatives with a high sense of urgency.
• Package samples with attention to detail, ensuring they meet presentation and brand standards.
• Manage daily shipping operations via preferred carrier, including label creation, tracking, and documentation.
• Maintain a sufficient level of product knowledge to assist in showroom activities as needed.
• Maintain accurate digital and/or manual inventory tracking systems.
• Generate regular reports on inventory levels, usage trends, and replenishment needs.
• Assist in tracking and ordering showroom supplies and Showroom installations.
• Communicate professionally with vendors regarding orders, discrepancies, and product updates.
• Apply basic mathematical skills and utilize measuring tools (ex: hammers, levels, tape measures) as needed.
• Maintain a clean, organized stockroom.
• Ensure the showroom floor is client-ready and aligned with brand standards daily.
• Install and merchandise new samples and collections in the showroom library and sales floor according to merchandising guidelines.
• Assist with showroom resets, seasonal updates, and product rotations.
• Operate facility equipment as required and assist with staging and movement of furniture, rugs, and accessories.
• Partner with sales and merchandising teams to maintain presentation standards.
• Help coordinate showroom maintenance projects with the Showroom Manager and third-party contractors (ex: painting, millwork, flooring, or other facility updates).

Requirements

• Ability to safely lift and carry boxes, samples, and materials weighing 50 lbs or more.
• 70% Standing/Walking | 30% Seated

Qualifications

• Proactive and detail-oriented individual with strong organizational skills.
• Experience in inventory management and stockroom operations.
• High level of accuracy and attention to detail.
• Strong communication and customer service skills.
• Basic math skills and ability to use measuring tools.
• Proficiency in data entry and report generation.
• Ability to manage multiple tasks and adapt to changing priorities.

Skills

• Inventory management
• Data entry and reporting
• Stockroom operations
• Client support and fulfillment
• Showroom organization and merchandising
• Physical requirements (lifting, standing/walking)

Benefits

• Paid Time Off: 15 days per year, accrued bi-weekly
• Sick Days: 8 days per year (or state-defined plans)
• 10 Paid Holidays
• Medical, Dental, and Vision Insurance
• HDAF (Healthcare Flexible Spending Account)
• 401k Retirement Plan with Bi-Weekly Company Match
• Short-term Disability, Supplemental Life/ADD, Critical Illness, Accident, Norton, Hospital Indemnity
• Employee Assistance Program

Pay

TBD

Schedule

TBD