Inventory / Purchasing Clerk

Key Responsibilities

• Maintain accurate inventory records of tools, equipment, and maintenance supplies.
• Receive, inspect, and stock incoming materials.
• Monitor inventory levels and reorder supplies as needed.
• Organize and label storage areas for easy access and tracking.
• Own Maintenance Parts inventory in management system, creating new parts in system as needed, labeling, etc.
• Perform monthly cycle counts on Maintenance Parts inventory.
• Actively compare prices for frequently used or ordered parts, helping to secure better deals.
• Reduce dependency on external parts sourcing.
• Auxiliary support maintenance technicians by locating and issuing parts and tools.
• Track usage of materials and update logs accordingly.
• Schedule and document preventive maintenance activities.
• Help coordinate repairs and service calls with vendors.
• Follow up with team on work order (WO) status and updates.

Administrative Duties

• Aid the accounting department with communicating with customers regarding outstanding invoices, supporting timely resolution of open items.
• Maintain maintenance logs, work orders, and equipment history files.
• Prepare reports on inventory usage, costs, and maintenance activities.
• Support purchasing by creating requisitions and tracking orders.
• Oversee Mobile equipment preventative maintenance (PMs) and service calls.
• Communicate with vendors and suppliers regarding deliveries and returns.
• Review of all open purchase orders (POs) for corrections and manual closing.
• Provide reporting of open items to accounting and PO owners.

Requirements

• A high school diploma or equivalent.
• Technical or vocational training is a plus.
• Experience in inventory control or maintenance support preferred.
• Basic knowledge of maintenance tools and equipment.
• Proficiency in Microsoft Office and inventory management software.
• Strong organizational and communication skills.
• Ability to lift and move materials up to [insert weight] lbs.

Physical Requirements

• Work is performed in a maintenance shop and warehouse environment.
• May require standing, bending, and lifting for extended periods.
• Occasional exposure to noise, dust, and temperature variations.