Inventory Project Specialist

About the Role

The Project Specialist assists the assigned management team to maintain project/contract organization and efficiency. The role may be responsible for a variety or specific project‑related tasks as assigned by project leadership based on the needs and size of the assigned project. The specialist maintains assigned task responsibility, keeping the overall success of the project/contract at the forefront of mind.

Responsibilities

• Develops, maintains and updates project documentation.
• Performs various program tasks as assigned by project leadership.
• Develops and maintains effective and complete project files (physical and/or electronic).
• Acts as backup to other project personnel (either within the same project or assisting with other projects) as directed.
• Responsible for the material purchasing process including issuing purchase orders, determining appropriate timing of material orders (ensuring best price while meeting job needs), and purchase tracking (ensuring in‑time delivery).
• Orders and coordinates project supplies to arrive on time and at the correct location.
• Receives new material shipments and verifies order content and completeness.
• Develops and creates reporting for Min/Max levels, material demand, forecast and budget purposes.
• Manages inventory for specific jobs by communicating with supervisors and staging materials from each job’s pick list.
• Communicates inventory needs to the Supply Chain Manager.
• Aids in holding employees and subcontractors accountable to appropriate documentation of inventory as it is taken and returned to designated yards/warehouses.
• Maintains location(s) inventory list by allocating inventory to individual jobs and tracking inventory changes using a scanner, computer and/or inventory system software.
• Participates in any required continuous training.
• Supports all company policies, procedures and initiatives related to project success.
• Some travel may be required.
• Other duties as assigned.

Requirements

• Associate’s degree in an industry‑related field or equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Familiarity with inventory tracking systems and hardware.
• Basic math skills, including addition, subtraction, multiplication, division, and use of whole numbers, fractions and decimals.
• Ability to read and comprehend various written and data‑driven correspondence such as production reports, project work orders, and prints.
• Basic computer operating and data‑entry skills.
• Experience with basic computer software systems (database, internet, spreadsheet, word processing, e‑mail, PDF creation); Google and Excel experience strongly preferred.
• Ability to work independently on assigned tasks with minimum guidance.
• Ability to work flexible hours and overtime as needed.
• Valid driver’s license.

Benefits

• Weekly paychecks
• Paid time off, parental leave, and holidays
• Medical, prescription drug, dental, vision, disability, and life insurance
• 401(k) with company match
• Stock purchase plan
• Education reimbursement
• Legal insurance
• Discounts on gym memberships, pet insurance, and more

Pay

The wage range for the Inventory Project Specialist is $22.00 – $24.00.

Work Environment

• Frequently sit for prolonged periods of time
• Occasionally stand and/or walk
• Occasionally bend, squat, kneel or twist
• Frequent use of sight (close to perform computer work), hearing and voice
• Use of hands, arms, and fingers to perform routine and repetitive tasks
• Light to moderate lifting (up to 30 lb)
• Operate a computer, telephone or other office equipment
• Moderate noise consistent with computers, phones and printers