Intern III - Admin

Essential Duties and Responsibilities

• Participate in regular communications with TRA management.
• Aid in drafting correspondence and reports with necessary back-up material for review/approval.
• Attend and record minutes of meetings as required.
• Assist with project team meetings and discussions on budget instructions and planning.
• Review and approve budgets, assist with flow charts and instructions for budget process.
• Perform basic word processing, proofreading, and distribution of reports and correspondence for managers, while maintaining confidentiality.
• Manage manager's calls, messages, and schedule, and provide reminders for commitments.
• Schedule meetings, reserve rooms, and assist with other administrative support duties as needed.
• Organize, promote, and conduct outreach activities such as public speaking, website and social media updates, and community collaboration.
• Conduct public awareness campaigns, including research and attending community events like Earth Day.
• Develop knowledge of Authority Document Management System to assist with the review and proper disposal of documents and files.
• Recalculate or proofread information to confirm accuracy, prepare, create, or enter information into spreadsheets and databases, and communicate data distribution.
• Handle telephone calls and messages upon request, and research as assigned.

Qualifications

• Two or more years of college courses in the area required by the position.
• Experience in coursework related to the position.
• A valid Texas driver's license.
• Basic knowledge in the area required by the position.
• Knowledge of basic mathematical calculations.
• Good attention to detail.
• The ability to prepare graphs, charts, exhibits, and understand spreadsheets, budgets, and prioritization tools.
• The ability to evaluate situations and analyze problems to make decisions necessary for corrective measures with some direction, and follow standard operation procedures.