Intake Specialist

About Nine Engineering

Nine Engineering specializes in design, drafting, permitting, and construction support services for the gas distribution and telecommunications industries. We partner with utilities, contractors, and municipalities to deliver accurate, compliant, and high-quality project packages. Our team values precision, communication, and seamless coordination across all stages of a project.

Position Overview

• Receive, review, and process all incoming project requests, permits, and documentation from clients, municipalities, and internal teams.
• Verify that submitted information is complete, accurate, and meets project requirements before assigning it to design or permitting staff.
• Communicate with clients, engineers, and team leads to request missing information or resolve discrepancies.
• Organize and categorize project materials, including drawings, scope documents, specifications, and forms.
• Enter project data into tracking systems and maintain updated records for project status and deadlines.
• Cook up with design, MOT, and permitting teams to ensure smooth transition of newly assigned work.
• Monitor submission queues and prioritize intake based on deadlines, workload, and client requirements.
• Aid in generating intake logs, reports, and updates for management.
• Maintain strong attention to detail and ensure documentation meets compliance standards.