Intake Administrative Assistant

Responsibilities

• Prepare, proofread, edit, and file time-sensitive correspondence and legal documents with a high degree of accuracy and professionalism.
• Organize, maintain, and manage physical and electronic case files to ensure information is accurate, accessible, and secure.
• Enter, update, and maintain records within the office's case management system.
• Under the guidance of attorneys and paralegals, respond to inquiries from grievants, respondents, judicial officers, and members of the public regarding the status of investigations and complaints.
• Maintain case deadlines, dockets, and tracking systems to ensure timely case progression and compliance with applicable requirements.
• Coordinate the ordering of subpoenas through the Board of Professional Conduct and assist with related administrative processes.
• Schedule court reporters and prepare, organize, and distribute materials for depositions, hearings, and other proceedings.
• Sort, inventory, and manage client files and records in accordance with office procedures and retention requirements.
• Professionally manage communications from individuals who may be frustrated, distressed, or challenging, demonstrating patience, professionalism, and excellent customer service skills.
• Provide cross-functional support and backup coverage for litigation and non-litigation administrative staff as needed.
• Perform additional duties and special projects as assigned.

Qualifications

• A minimum of four years of progressively responsible legal administrative, legal assistant, or legal secretarial experience.
• Proficiency with Microsoft Office applications, Adobe Acrobat, and other technology platforms used to support legal operations.
• Exceptional organizational skills and the ability to prioritize competing demands in a deadline-driven environment.
• Strong written and verbal communication skills, including professional telephone etiquette and correspondence preparation.
• Excellent attention to detail, accuracy, and follow-through.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive information.
• A positive attitude, strong work ethic, and commitment to outstanding service.
• Proven ability to work independently while also contributing effectively as part of a collaborative team.
• Adaptability, sound judgment, and a willingness to learn and grow in a dynamic legal environment.
• Consistent, reliable, and punctual attendance.

Benefits

• Meaningful work
• Collaborative environment
• Opportunities for professional development
• Chance to contribute to an organization that upholds the highest standards of integrity within the legal profession
• Competitive salary
• Excellent benefits package

Pay

$59,000 to $64,000 depending on experience

Schedule

Full-time