Insurance Clearance Representative

Full-time, benefits-eligible position.

About the role

Acts as a point of contact for customers, both internal and external, and assists patients and providers by supporting the coordination of care process. Supports preservice activity and accurately performs authorization clearance functions related to a patient’s upcoming care. Authorization Clearance functions include identification and evaluation of benefits, consulting with patient and providers regarding authorization status, accurately collecting and analyzing clinical data in support of prior authorization as required by payor guidelines to obtain authorization for the upcoming event.

Responsibilities

• Acquires and maintains current knowledge of all payor requirements as it relates to patient/hospital responsibility for authorizations and hospital billing, including all Federal and State regulations.
• Performs all insurance authorization of inpatient and outpatient services by accurately collecting and analyzing clinical data in support of payor guidelines and submits accordingly.
• Uses resources to determine appropriate procedure codes for authorization to ensure appropriate reimbursement.
• Consults with patient and appropriate departments for uninsured status, uncovered services, out-of-network status, and situations where the only insurance is Third Party Liability or Workers Compensation, providing next steps.
• Initiates communication to the patient when authorization is not obtained and explains the potential financial responsibility.
• Maintains knowledge of all stand-alone computer software programs to verify eligibility and authorization.
• Ensures completion of all established policies and procedures for identification and notification of the Primary Care Physician in the case of HMO coverage.
• Identifies at-risk balances related to Medicaid eligibility rules and communicates to Financial Counseling, Utilization Management, and physicians.
• Manages incoming and outgoing calls to complete pre-registration with patients.
• Pre-registers and registers patients using established procedures for computer entry for all ancillary and nursing units, keeping current with specialized needs and preparing necessary documents/records when necessary.
• Ensures accurate entry of patient demographic and insurance information in the ADT system with special attention to carrier code assignment, complete benefit, eligibility record, and authorization data.
• Generates and processes all required documents for completion of registration, providing detailed education to the patient on the documents and forms requiring patient signature.
• Participates in department staff meetings and keeps abreast of continuing education to ensure effective communication and to maintain skill competency.
• Seeks out education opportunities to increase knowledge in department procedures as it relates specifically to scheduling needs for that area.
• Attends all mandatory in-services 100% and completes all mandatory safety in-services and skill competencies as required.
• Actively participates in group projects to problem-solve department issues.
• Maintains operational knowledge of the various Advocate Aurora Health departments so that patient, visitor, and fellow employee questions are answered or referred in an appropriate manner.
• Maintains confidentiality of patient records by following HIPAA and all compliance policies and guidelines.

Requirements

• High School Graduate or equivalent.
• Typically requires 1 year of experience in health care, insurance industry, call center, or customer service setting.

Skills

• Ability to problem-solve in a high-profile and high-stress area.
• Ability to prioritize and organize workload.
• Mathematical aptitude, effective communication, and critical thinking skills.
• Understanding of basic human anatomy and medical terminology.
• Excellent verbal and written communication skills.
• General computer knowledge.

Physical Requirements and Working Conditions

• Must be able to sit most of the workday.
• May include intermittent light travel.
• Operates all equipment necessary to perform the job.

Schedule

Remote, Monday through Friday, 40 hours per week.

Pay

Pay range: $21.85 - $32.80 per hour.

Benefits

• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and short- and long-term disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Base compensation within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training.
• Premium pay such as shift, on-call, and more based on the teammate's job.
• Incentive pay for select positions.
• Opportunity for annual increases based on performance.