Institutional Giving Manager

About the role

The Institutional Giving Manager is responsible for securing and stewarding foundation and public grant funding that supports program sustainability, strategic growth, and long-term financial stability. This role focuses on building a predictable, renewable institutional revenue pipeline through disciplined calendar management, high-quality proposal development, rigorous compliance, and strong cross-functional collaboration. The position plays a critical role in generating $700,000–$1M in annual institutional revenue, with an emphasis on multi-year funding and responsible grant management.

Responsibilities

• Institutional Funding Strategy & Pipeline Development
  • Develop and execute an annual institutional giving strategy aligned with organizational priorities and revenue targets.
  • Build and manage a balanced portfolio including private foundations, corporate foundations, and local, state, and federal grants.
  • Identify and pursue opportunities for multi-year commitments, capacity-building grants, and general operating support.
  • Maintain a forward-looking 12–24 month institutional pipeline.
• Proposal Development & Submission
  • Lead preparation of Letters of Inquiry (LOIs), full grant proposals, renewal requests, and required attachments and budgets.
  • Collaborate with Program and Finance to develop accurate narratives, measurable outcomes, and fully costed budgets.
  • Ensure proposals reflect true program and organizational costs, including allowable indirect rates.
  • Submit proposals in accordance with all guidelines and deadlines.
• Grant Management, Compliance & Reporting
  • Maintain a comprehensive institutional grants calendar and track all deadlines for submissions, renewals, and reporting.
  • Ensure timely and accurate submission of interim and final reports, financial reconciliations, and outcomes documentation.
  • Monitor grant agreements to ensure compliance with all funding requirements.
  • Maintain accurate grant documentation within the CRM and internal tracking systems.
• Cross-Functional Collaboration
  • Work closely with Program leadership to gather data, impact stories, and evaluation metrics.
  • Collaborate with Finance to reconcile budgets, track expenditures, and prepare financial reports.
  • Partner with Marketing & Communications to ensure consistent messaging and strong storytelling.
  • Coordinate with Major Gifts staff when managing family foundations or relationship-based institutional funders.
  • Support the Events Manager in collaboration for major fundraising events.
  • Assist leadership preparation for funder meetings and presentations.
• Funder Stewardship & Relationship Support
  • Coordinate stewardship communications and reporting to institutional funders.
  • Prepare briefing materials for leadership engagement.
  • Track renewal cycles and proactively position the organization for continued funding.
  • Maintain strong professional relationships with program officers when appropriate.

Performance Expectations

• Generate and manage a portfolio totaling $700K–$1M annually in institutional revenue.
• Maintain 95%+ on-time reporting compliance.
• Secure a minimum of 1–2 new institutional funders annually.
• Increase multi-year commitments and renewable funding streams.
• Maintain accurate grant tracking and documentation systems.

Qualifications

• Required
  • AA Degree or higher.
  • 3+ years of experience in foundation and/or public grant fundraising.
  • Demonstrated track record securing $500K+ annually in institutional funding.
  • Strong grant writing, budgeting, and editing skills.
  • Experience managing multiple deadlines and compliance-heavy environments.
  • Excellent organizational and project management skills.
  • Ability to collaborate effectively across departments.
  • Proficiency with CRM systems and grant tracking tools.
• Preferred
  • Experience in California nonprofit or public funding environments.
  • Familiarity with state and federal reimbursement models.
  • Experience securing multi-year and capacity-building grants.
  • Knowledge of early childhood education, social services, or community-based programming.

Core Competencies

• Strategic thinker with strong execution discipline.
• Detail-oriented and deadline-driven.
• Financially literate and budget-savvy.
• Clear and persuasive writer.
• Strong internal communicator.
• Ethical, organized, and highly collaborative.

Physical Requirements

• Consistently bend and lift up to 25 pounds.
• Use of equipment such as printers, scanners, and computers.
• Frequent to occasional standing/walking; reach/work above shoulders; grasp lightly/fine manipulation; grasp forcefully; use a telephone; sort/file paperwork or parts.
• Ability to lift, carry, push, or pull objects up to 25 pounds.
• Occasionally to rarely twist, bend, stoop, squat, or knee; never crawl.

Pay

$95,000–$115,000 yearly salary.