Inspections Coordinator

Summary

Responsible for scheduling, coordinating, and supporting fire protection system inspections to ensure compliance with NFPA standards, AHJ requirements, and company policies. This role serves as the administrative and operational hub between inspectors, customers, and internal teams.

Essential Duties and Responsibilities

• Schedule and coordinate fire protection system inspections (fire alarm, sprinkler, suppression, extinguishers, etc.)
• Assign inspections to field inspectors and manage daily/weekly schedules
• Coordinate access, permits, and site requirements with customers and property managers
• Track inspection due dates, renewals, and compliance timelines
• Review inspection reports for completeness and accuracy prior to submission
• Upload, distribute, and archive inspection documentation
• Communicate inspection status, deficiencies, and follow-up needs to internal teams
• Support service and repair coordination resulting from inspection findings
• Maintain accurate records in ERP, inspection, or service management systems

Education and Experience

• High school diploma and 2+ years of experience in service coordination, scheduling, or administrative support
• Fire protection or construction industry experience preferred

Computer Skills

• Proficiency with Microsoft Office, scheduling software, and ERP systems

Physical Demands

• Prolonged periods of computer and phone use
• Regularly required to sit and use hands, talk or hear, stand, walk and reach with hands and arms
• Occasionally lift and/or move up to 10 pounds
• Vision abilities required include close vision

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident