Information Governance System Analyst

About the role

Vedder is searching for two Information Governance System Analysts to sit on our Chicago or New York office. The Information Governance Systems Analyst supports the administration and maintenance of information governance systems, with a focus on data integrity, data processing, and operational support of enterprise platforms.

Responsibilities

• Data Governance & Operations
• Collect, process, and organize data from multiple sources to support matter-centric data management
• Classify, normalize, and prepare data for appropriate disposition (e.g., archive, retain, or move based on matter status)
• Support the identification and remediation of inconsistent, duplicate, or improperly structured data
• Perform data cleanup and reorganization efforts across legacy and active data repositories
• Perform data quality checks on incoming and outgoing datasets to ensure accuracy, completeness, and consistency
• Auxiliary in evaluating external data deliveries to confirm file integrity and completeness against accompanying indexes or documentation
• iManage System Support & Data Integrity
• Monitor and support the integrity of iManage workspaces, including naming conventions, metadata values, and structural consistency
• Perform quality control checks to identify and remediate data issues such as duplicates, invalid metadata, and formatting inconsistencies
• Auxiliary in executing data imports into iManage using customized scripts and established processes
• Auxiliary in validating imported data to ensure accuracy and completeness following ingestion
• Auxiliary in ongoing system maintenance efforts to ensure reliable and high-quality data within the platform
• Application Administration & Configuration Support
• Support the administration and configuration of core information governance applications, including but not limited to iManage, Security Policy Manager, iManage Records Manager, and iManage Threat Manager
• Data Processing, Scripting & Reporting
• Execute data import, export, and transformation processes using SQL Server, Excel, and scripting tools
• Develop and maintain SQL- and Python-based scripts to support data processing and internal workflows
• Auxiliary in the use of REST APIs to retrieve data from cloud-based systems and integrate it into internal data structures
• Auxiliary in maintaining internal data warehouses that enable complex reporting and analysis not available within source systems
• Generate recurring and ad hoc reports related to system usage, user activity, and data integrity
• Systems Integration & Technical Support
• Support the configuration and maintenance of integrations between iManage, Active Directory, and other enterprise systems
• Auxiliary in identity provisioning and group management processes, including validation of group mappings and attributes
• Troubleshoot issues related to integrations, data synchronization, and system interoperability
• Auxiliary in resolving issues related to data pipelines, API connections, and system interactions
• Coordinate with internal teams and vendors to support technical issue resolution and system updates
• Data Modeling & Analytical Support
• Auxiliary in developing and maintaining data models that provide insight into the scope, extent, and digital presence of legal matters
• Auxiliary in efforts to structure and analyze data in a way that enhances understanding of matter-related activity and data distribution
• Operational Support & Automation
• Auxiliary team members with complex administrative and technical tasks through data processing, scripting, and system support
• Develop or modify scripts to automate repetitive or resource-intensive processes
• Provide technical support and guidance to non-technical team members on data-related tasks and system capabilities
• Cross-Functional Collaboration
• Liaise with other departments, including Information Technology, eDiscovery, Business Intelligence, and Knowledge Management, to support Information Governance objectives
• Auxiliary in providing limited technical assistance to other departments for tasks related to data processing, system workflows, or data validation
• Project Support
• Participate in departmental projects related to system enhancements, migrations, and process improvements
• Auxiliary in evaluating tools, integrations, or workflows to improve operational efficiency

Qualifications & Required Experience

• Bachelor’s degree or equivalent professional experience in Information Governance, Information Systems, or a related field
• Experience supporting document management systems (preferably iManage or similar platforms)
• Experience working with structured data, databases, and data governance processes
• Experience supporting system integrations or working with data from multiple enterprise systems
• Familiarity with eDiscovery protocols and tools such as Relativity or Everlaw preferred

Skills & Competencies

• Strong analytical and problem-solving skills, particularly in identifying and resolving data quality issues
• Attention to detail with the ability to evaluate large data sets for accuracy and consistency
• Strong communication skills, with the ability to collaborate effectively with technical and non-technical stakeholders
• Sound judgment in handling sensitive and confidential information