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Jobs · Management · California

Indirect Procurement Specialist - Software and Vendor Management

TP-Link · Irvine, CA · 3 wk ago
Management$85k–$105k/yrFull-time

Role Summary

TP-Link is seeking an Indirect Procurement Specialist – Software & Vendor Management to support procurement initiatives across software, technology, facilities, warehouse operations, professional services, and other indirect procurement categories. This role is responsible for managing the full procurement lifecycle, including business requirement gathering, sourcing strategy development, supplier evaluation, RFQ/RFP administration, vendor negotiations, contract coordination, purchase order execution, vendor relationship management, and procurement recommendations.

Key Responsibilities

  • Lead end-to-end indirect procurement activities across software, technology, facilities, warehouse operations, professional services, and operational business categories

  • Partner with stakeholders to understand business requirements, evaluate procurement needs, and develop sourcing strategies

  • Conduct supplier sourcing activities, market research, RFQ/RFP processes, bid analysis, and supplier evaluations

  • Lead vendor negotiations related to pricing, contract terms, service levels, software licensing agreements, subscriptions, and commercial arrangements

  • Prepare sourcing recommendations, vendor comparisons, cost analyses, and business cases for leadership review and decision-making

  • Present procurement recommendations, sourcing strategies, and project updates to senior leadership and executive stakeholders

  • Support software and technology procurement initiatives, including SaaS platforms, software licensing, subscriptions, cloud-based services, and technology-related vendors

  • Manage vendor onboarding activities, compliance documentation, supplier records, and contract administration

  • Coverage of procurement activities align with company policies, approval workflows, internal controls, and audit requirements

  • Identify opportunities to improve procurement processes, vendor performance, cost management, and operational efficiency

Procurement Categories Supported

  • Level 1 – Operational Purchasing: Low-complexity purchases that support day-to-day business operations, including office supplies and workplace materials, employee support and breakroom supplies, general operational purchasing needs

  • Level 2 – Project-Based Procurement: Project-driven procurement activities requiring stakeholder collaboration, sourcing, and vendor evaluation, including: Furniture and workplace projects, Facilities services and maintenance vendors, Electrical, plumbing, cabling, janitorial, and landscaping services, Warehouse equipment and operational support services, Operational improvement projects

  • Level 3 – Strategic Procurement: Complex or high-value procurement initiatives involving software and SaaS platforms, Technology systems and software licensing agreements, Professional services and consulting engagements, Strategic vendor partnerships, Specialized service providers

What Success Looks Like

  • Operates effectively in a fast-paced, evolving business environment

  • Takes ownership of procurement projects with minimal supervision

  • Buils structure and process where needed

  • Adapts quickly to changing business priorities and stakeholder needs

  • Communicates effectively with vendors, business leaders, and executive stakeholders

  • Balances strategic sourcing initiatives with operational procurement responsibilities

  • Provides thoughtful recommendations that support business objectives and long-term operational growth

Requirements

  • Bachelor's degree preferred or equivalent professional experience

  • Minimum 5 years of indirect procurement experience supporting non-inventory procurement categories

  • Experience supporting software procurement, SaaS procurement, technology services, software licensing, cloud-based solutions, or related technology vendors

  • Experience leading RFQ/RFP processes, supplier evaluations, sourcing projects, and vendor negotiations

  • Experience preparing and presenting sourcing recommendations, vendor analyses, business cases, or procurement strategies to leadership teams

  • Strong vendor management and stakeholder relationship skills

  • Excellent written and verbal communication skills with the ability to engage professionally with executives, vendors, and cross-functional business leaders

  • Strong analytical, problem-solving, and organizational skills

  • Experience with ERP, procurement, purchasing, contract management, or vendor management systems

  • Demonstrated ability to work independently in a fast-paced, high-growth, and evolving environment

  • Ability to work onsite in Irvine, CA

Preferred Qualifications

  • Experience supporting facilities, warehouse, distribution, operations, or corporate procurement categories

  • Advanced Microsoft Excel skills

  • Experience working within high-growth, entrepreneurial, or rapidly evolving organizations

  • Experience developing procurement processes, vendor governance practices, or sourcing frameworks

Benefits

  • Salary range: $85K-105K (depending on experience)

  • Free snacks and drinks

  • Fully paid medical, dental, and vision insurance (partial coverage for dependents)

  • Contributions to 401k funds

  • Bi-annual reviews, and annual pay increases

  • Health and wellness benefits, including free gym membership

  • Quarterly team-building events

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